Reports To : The Dean of the College of Humanities and Social Sciences
About Hamad bin Khalifa University :
Hamad bin Khalifa University (HBKU), a member of Qatar Foundation for Education, Science and Community Development, is an emerging world-
class teaching and research university that is building its foundation upon unique collaborations with best local and international institutions.
Located in Education City, , HBKU enjoys close proximity with partner research institutions and faculty from Georgetown, Northwestern, Carnegie Mellon, Texas A&M, Cornell, and Virginia Commonwealth University.
HBKU delivers world-class research-based undergraduate and graduate programs through its College of Humanities and Social Sciences, College of Islamic Studies, College of Science and Engineering, Law School, and College of Public Health.
It also provides unparalleled opportunities for funding research and scholarship through its research institutes, and its Center of Executive Education delivers customized programs for the business community of Qatar and the region, in line with Qatar National Vision 2030.
About The College of Humanities and Social Sciences :
The College of Humanities and Social Sciences was recently established with a vision to enrich society, by providing transformative educational experiences that bridge disciplinary boundaries, and by offering the academic community opportunities to engage in innovative research and collaboration.
The college achieves its mission through recruiting and retaining the finest faculty and researchers, enrolling and graduating high caliber students and promoting a supportive environment for faculty and student research and through offering the following programs :
Master of Arts in Translation Studies (MATS)- since 2012
Master of Arts in Audiovisual Translation (MAAT)- since 2014
Master of Arts in Women, Society and Development (MAWSD)- launched in 2017
Master of Arts in Digital Humanities and Societies (MADHS)- launched in 2017
The College of Humanities and Social Sciences at Hamad bin Khalifa University invites applications for an to coordinate admissions activities and provide support & information to stakeholders within the College, University, and with prospective applicants
Key Result Areas :
Coordinate all student recruitment and admission processes within the College
Track and manage student inquiry database & maintain a student filing system for all applicants
Serve as an information source to students, faculty and others regarding Registration / admissions policies and procedures
Act as a focal point to support academic departments, and college staff in the admissions process
Responsible for processing scholarship applications
Serve as a liaison between the College and the Provost’s Office for the admission and enrolment of students to College degree programs
Process all applicants through the Student Information System and ensure that all applicant data is updated
Follow up with applicants regarding missing materials, incomplete documents and other aspects of the application to ensure timely completion and review of the files
Maintain accurate and timely admission and demographic data regarding number of applicants, admits and enrolled students
Download and review admission materials from the Student Information System and ensure it is accurately stored on the shared drive
Work with academic department on preparing entrance tests, including their schedules, supervising duties and rendering results
Work with academic department on writing the program prospectus in English and Arabic
Offer consultation to students regarding results of entrance test / application steps involved
Handle the registration, scheduling of admissions exams dates and times, and all other functions of the admissions office
Prepare for the annual student orientation, to orient and familiarize newly admitted students of their class rooms, courses and facilities provided
Arrange for local and international visits (universities, companies, etc.) to introduce the degree programs and provide information about the admissions process and scholarships
Responsible for admitted local and international students’ orientation, and for acting as a focal point with university offices for processing housing and students’ visas
Other tasks as assigned by supervisor
Key Qualifications :
Bachelor’s degree in a relevant field with 2-5 years of relevant full-time experience; preferably in similar Higher Education Institutes
Knowledge of the admissions processes, methods, policies, and procedures.
Knowledge of and experience in data analysis and developing data driven reports.
Ability to communicate effectively with staff and students
Strong organizational, communication and interpersonal skills
Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely;
Arabic proficiency is an advantage
Proficiency in MS Office applications