Health & Safety Administrator
Mace Group
Doha, Qatar
منذ 7 يوم

The opportunity

Be a part of our facilities management business that oversees work for leading organisations across the public and private sectors around the world.

Our MENA hub started in 1998 and has successfully operated in a wide range of countries, delivering project and programme management, facilities management and cost consultancy services.

The role

Health and Safety Administrator

Your responsibilities will include :

  • Managing active and inactive records at onsite and offsite storage locations.
  • Creating, maintaining, and reviewing record storage procedures (both physical and electronic) for different business units located at a site.
  • Implementing records management program, including a records retention schedule, the protection of vital records, destruction process and disaster recovery.
  • Maintaining electronic index and inventory of records stewarded.
  • Performing client training.
  • Administering safety systems which includes managing the training plan and information and documentation’.
  • Working closely with offsite storage vendor for quarterly invoices and records index report.
  • Coordinating clean-up day activities with DRC’s in annual basis.
  • Preparing verification of electronic inventory to physical inventory.
  • Preparing timely destruction of retention-expired records using the disposition tool in open text.
  • Preparing activity reports or quarterly IMS KPI’s report.
  • Serves as the Department's Records Management subject matter expert (SME).
  • Compiles and maintains a list of the Department's record types and data repositories.
  • Serving as custodian or assigns custodianship (or both) of group file rooms and electronic record repositories (when applicable).
  • Collaborating with local IMS contacts to facilitate destruction of boxes past retention in offsite storage.
  • Reviewing lists of boxes received from local IMS or boxes that have been identified as eligible for destruction.
  • Reviewing records for consideration as vital and with local management assistance.
  • Complete the RMG’ self-assessment checklist.
  • Participating in records and information management’ (RIM) networks.
  • Reviewing expired records in SharePoint, and make sure correct retention code is applied.
  • Key Responsibilities of SHE administrator :

  • Supporting the FM’ team in all administrative tasks.
  • Ensuring pending actions are followed-up, closed and communicated to SSHE manager in a timely manner.
  • Assisting the SSHE supervisor to meet monthly targets.
  • Managing all safety documentation to ensure integrity and consistency.
  • Submitting employee and contractor man-hours to central support and maintaining records monthly.
  • Participating with internal and external audits.
  • First point of contact for monthly submission of contractor’s man-hours.
  • Supporting the SSHE supervisor in the pre-qualification of food vendors and food safety guidelines and ergonomics requirement.
  • Managing the training plan and assign the required training to all staff.
  • The requirements

    Your knowledge, experience and skills need to include :

  • Previous experience working in a similar role is preferred.
  • Experience in providing administration support to a large team.
  • Excellent IT skills.
  • Good attention to detail and accuracy.
  • Strong interpersonal and organisational skills.
  • Good timekeeping.
  • Ability to work effectively in a team environment.
  • Excellent communication skills.
  • Ability to observe all safety and security procedures using materials and equipment properly.
  • Ability to work independently.
  • Qualifications

  • A degree qualification is preferred.
  • A health and safety qualification i.e. NEBOSH or IOSH is preferred
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