Events Coordinator & Central Administration Receptionist
AMERICAN SCHOOL OF DOHA
Doha, Qatar
منذ 16 يوم

Position Summary :

Under the supervision of the Director of Human Resources, the incumbent undertakes front office, customer service duties for the main reception as well as administrative responsibilities in support of central administration.

In addition, the appointee will be responsible for coordinating school events relating to diary management, reservation and set up.

Duties & Responsibilities : Events Coordinator :

Events Coordinator :

  • Work with a wide variety of school, community and clubs to ensure proper communication and coordination of events
  • Use various software applications, such as on-line calendars, spreadsheets and relational databases to assemble, manipulate and format data and / or reports
  • Maintain monthly and yearly calendars; providing weekly updates to all appropriate personnel as necessary
  • Receptionist :

  • Take full responsibility for Main Administration Reception
  • Performs general administrative duties and handles special administrative projects, as well as overflow work from department and executive assistant, including word processing, data entry, copy and / or scanning services, mail and fax services
  • Manages the main reception area, greeting and directing all visitors, including vendors, clients, and parents, and students
  • Uses various software applications, such as spreadsheets and relational databases to assemble, manipulate and format data and / or reports
  • Ensure front reception area is clean and tidy, restock fax and copier machines as needed; keep paper and office supplies well stocked
  • Send courier packages for administrative personnel, faculty, staff and students
  • Performs general clerical duties to include but not limited to : photocopying, faxing, mailing, and filing
  • Provide quality, polite customer service
  • Other duties as assigned
  • Qualifications, Knowledge & Skills :

  • High school diploma and minimum three (3) years experience in an office administration / customer service role
  • Fluency in English with effective verbal, written and listening communication skills
  • Ability to work independently and establish work priorities, utilizing analytical and problem solving skills
  • Computer literate for both Mac and PC
  • Computer skills including the ability to create spreadsheets and word processing programs at a highly proficient level with multiple interruptions
  • Ability to communicate directions and information orally to staff or the public either in person or over the phone
  • Required Documents :

  • Ability to obtain work permit
  • Police clearance from country of origin
  • Authenticated education diploma
  • Desirable skills :

  • Prior working experience in an education environment
  • Read, write and speak Arabic
  • Working Conditions & Physical Demands :

    Work typically takes place in a normal office environment requiring :

  • Sitting
  • Operating a PC or Apple MacBook and other office equipment
  • قدِّم
    قدِّم
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