Office Administration Coordinator - Finance (Temporary)
Qatar Airways
Middle East, Qatar, Doha
منذ 7 يوم

About Your Job :

This exciting role has arisen in our Finance office and you will provide administration support for the smooth functioning of the department on a daily basis.

Moreover, you will perform secretarial duties, which require the handling of confidential and sensitive information as well as represent the department through the management of correspondence, telephone and personal contacts.

Your Key Accountabilities include :

Performs various secretarial and administrative duties to support requirements and maintain the department functions smoothly on a daily basis.

  • Manages, coordinates and maintains calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the Line Manager, to record, filter, disseminate and communicate all incoming and outgoing matters.
  • Provides business documentation support, including report writing, presentation creation and spreadsheet preparation and distribution of such materials.

    Compiles reports as directed and ensure that all files are complete and properly maintained.

    Communicates and provides information internally and externally to assist and enable administrative support and effective service to the concerned sections.

    Establishes a confidential filing system for all correspondence generated to and from the Department, categorises and maintains manuals, sensitive correspondence and other source material.

    Prepares and distributes correspondence, send faxes, reply to emails and telephone calls.

    Follow-up with other sections / departments to ensure that requests are carried out and activities are coordinated.

    Arranges required office equipment for new and existing staff.

    Accesses and maintains records for Department Assets.

    Performs other related duties as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

    About You :

    In order to be successful in this role, you would be graduated with a Diploma or Associate degree and would have a minimum of 3 years of relevant experience.

    We prefer candidates who are Graduate from a recognized university. Experience in drafting and reviewing contractual documents would be an advantage.

    You should be client focused and business aware with excellent written and verbal communication skills.

    You should be self-motivated and highly organized with strong interpersonal and team working skills. You must have good computer skills including Microsoft Word, Excel and PowerPoint.

    Please note, this is a temporary assignment for 3 months with a possibility of extension based on business need. To be considered for this role, you must already be residing in Qatar with a valid Residents Permit and be immediately available to work.

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