Department Secretary
GECF
West Bay, Doha
منذ 34 يوم
  • Role :
  • Serves as Secretary to the Department Head in the assigned area. Responsibility includes routine secretarial, administrative, statistical and clerical tasks required by an office or function, performed with minimal supervision.

  • Principal Responsibilities :
  • 1.Controls and updates the respective Department data for Document Flow;
  • 2.Creates and maintains effectively filing systems. Initiates related changes and updates;
  • 3.Coordinates more complex mass mailings;
  • 4.Composes and edits internal and external correspondences and documents. Assists with preparation of materials such as typing, preparing and collating reports and folders during official meetings and events, etc.;
  • 5.Assists with the coordination of events. Coordinates and communicates the needs and requirements;
  • 6.Schedules complex appointments, meetings, travel arrangements;
  • 7.Attends high-level meetings; records, interprets, drafts and distributes minutes from said meetings;
  • 8.Resolves more complex problems in a thoroughly and timely manner; uses discretion in order to resolve issues and complete tasks;
  • 9.Performs other related secretarial and administrative support duties as required.

    Job Requirements

  • Education : Minimum High School or equivalent qualification; additional Bachelor Degree in a Business Administration / Humanities related discipline is a plus;
  • Skills, Knowledge & Personal traits :
  • Proficient in MS Office Applications i.e. Word & Excel, PowerPoint; Graphics knowledge is a plus (i.e. Adobe).
  • Good keyboard typing skills (10 fingers blind typing is desired)
  • The ability to plan, organize and prioritize own tasks, work on own initiative and meet deadlines;
  • Time management and multi-tasking skills with ability to perform under pressure;
  • Excellent communication skills; polite and friendly manner with good telephone and correspondence etiquette
  • Tact, discretion and respect for confidentiality;
  • Commitment to quality work and strong attention to details;
  • Professional personal presentation
  • Reliable and trustworthy.
  • Overview :
  • Competitive basic salary and allowances;
  • Private health insurance;
  • Superb career opportunity with an international and diplomatic exposure and advancement possibilities;
  • Privileged working environment in an exceptional, central location in Doha;
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