JOB PURPOSE :
Coordinate procurement processes for the organization (as required) from development of RFPs to receiving of tenders for required products / services.
Execute Procurement activities as defined in the procurement and purchasing policies and procedures
KEY DUTIES & RESPONSIBILITIES :
Liaise with Legal team in preparation of goods / services agreements and contracts.
Conceptualize, elaborate and implement strategic procurement elements including sourcing strategy, supplier selection and evaluation, quality management, customer relations.
Elaborate and implement cost-saving and reduction strategies.
Assisting in develops, implements and maintains procurement policies & related templates and review on a regular basis to ensure relevance and conformance with best practices and ensure compliance with internal and regulatory policies.
Oversee the procurement process including collection of proposals, technical and financial evaluations, vendor correspondence and contract preparation.
Provide operational support to the Tender’s Committee during the procurement process
Assure that all procurement activities are performed in a fully professional, transparent and ethical manner, and in line with procurement policies and conditions of the grant and implementation agreement.
Provide advice on the procurement activities of the Project and the contract & vendors management services including arranging for proper inspection, ensuring compliance with terms and conditions of contracts, addressing delays, troubleshooting problems, risk assessment, assisting in contract amendments, and ensuring completion of works and delivery of goods.
Facilitate negotiations of prices and terms of the goods / services to be acquired to ensure that organization’s interests are best represented and bet offers are received.
Assist in managing the entire procurement process and execute day-to-day procurement functions such as : verify the technical specifications or terms of reference, prepare and launch tender documents, RFQs, RFPs, RFIs, arrange and facilitate vendors' site visits , respond to written queries or requests for clarifications, facilitate evaluation panel, prepare evaluation reports, carry out price reasonableness analysis, prepare and award contracts, notify about contract award and conduct debriefing with suppliers.
Assist in providing consultation on ad hoc procurement processes to support business units that experience difficulties throughout the procurement chain.
Perform any other work related duties assigned by the Procurement & Contracts Manager
Bus Admin, Procurement, Facilities Admin or related discipline Post graduate degree such as MSc, MBA or PGD in a relevant discipline will be an advantage Professional certification such as CIPS from relevant institutions will be an added advantage Above 3 years of relevant experience Advanced Computer skills (advanced Ms Projects, proficient in Ms Office) and experience with an ERP system