DohaProvides general administrative support to the faculty members of the Medical Education Department. Also provides cross-coverage for other areas of the department as requiredJob ResponsibilitiesProvides word-processing, spreadsheet and presentation software services including preparing correspondence from hand or type-written notes, editing and formatting documents, e.
g. PowerPoint presentations, reports, manuscripts and research proposals.As directed, provides specific support (preparing and distributing documents / posters, arranging for rooms and catering etc) for regular or ad hoc events or projects undertaken specifically by individual faculty membersAssists with maintaining the electronic calendars and schedules appointments for faculty members as required.
Submits on-line room reservations and provides other logistical support for meetings such as compiling and distributing material and if required, recording and transcribing meeting notesAs directed, initiates shopping carts relating to the educational activities of the department ensuring compliance with WCM-Q financial policies and procedures.
Assists faculty members with completion of travel and business expense reimbursement claim forms and follows up on any queries relating to these forms.
Also coordinates the distribution and return of office telephone bills for faculty membersAssists faculty members with completing forms for various types of leave and as directed, liaises with the College's travel agents to co-ordinate the travel arrangements.
Submits request forms to the Facilities Department to arrange local ground transportation for faculty members for educational or business purposes as required.
Maintains the faculty area workroom ensuring appropriate equipment, stationery supplies and materials are in place. Checks and maintains paper / toner, reports technical problems with photocopier, scanner or fax machines via ITS ticketing system.
Liaises with the staff in the Office for Curriculum Support for the weekly course schedules and other course or clerkship information required by the faculty members.
Responds to inquiries from faculty members, staff, students and external organizations. Provides information based on own knowledge or re-directs inquiry to other staff as appropriateReceives and distributes mail and coordinates with the mailroom for courier services as requiredMaintains the inventory of white coats for faculty members and coordinates the laundering with the Facilities Department as required.
As required, provides cross-coverage within the Division of Medical Education, including assisting with the proctoring of exams for the Medical Program.
Maintains confidentiality of information relating to the faculty members.Performs other related duties as assigned.EducationBachelor's DegreeExperienceBA / BS or equivalent combination of education and experience.
Bilingual in English and Arabic preferred.Some prior experience in higher education or healthcare would be beneficial.Knowledge, Skills and AbilitiesExcellent organizational skills and ability to multi-task.
Highly service-oriented and have excellent interpersonal, written and oral communication skills.Demonstrated proficiency with MS Office Suite and database applications.
Demonstrated proficiency in written and spoken English.Licenses and CertificationsWorking Conditions / Physical DemandsThe work is performed in a modern office environment.
Flexibility in work hours necessary as early mornings or late afternoons may be required.At least 70% of the work is performed sitting at a computer terminal.
Weill Cornell Medical College in Qatar was established in 2001 as a partnership between Cornell University and QatarFoundation.
The first medical school in Qatar and a pioneer of coeducation at university level, WCM-Q offers an integrated program of pre-medical and medical studies leading to the Cornell University M.
D. degree. Teaching is by Cornell and Weill Cornell faculty, including physicians at Hamad Medical Corporation (HMC) who hold Weill Cornell appointments.
Enrollment has grown rapidly from 25 first year pre-medical students in fall 2002 to over 200 students from more than 30 countries as we entered our sixth year of operation in September 2007.
WCM-Q is part of Weill Cornell Medical College, which was founded in New York City over 100 years ago, and shares the same mission : to provide the finest education possible for medical studentsto conduct research at the cutting edge of knowledgeto improve health care both now and for future generationsto provide the highest quality of care to the communityWeill Cornell Medicine-Qatar is an Equal Employment Opportunity / Minorities / Females / Vet / Disabled employer.