Act as the keeper for documentation issued by QFZA or received by it, ensuring that the archiving is done in line with QFZA standards and requirements, using secure methods, replicated for backup purposes.
The Document Controller will also be the reference for workflows development, where review and approvals are needed.
Receive documents, submittals from consultants, contractors, stakeholders or authorities
Establish suitable archiving system in manual and electronic form
Use QFZA procured EDMS, including workflows production
Copy, scan and store documents
Check for accuracy and edit files, like contracts
Review and update technical documents (e.g. manuals and workflows)
Distribute project-related copies to internal teams
File documents in physical and digital records
Create templates for future use
Retrieve files as requested by employees and clients
Manage the flow of documentation within the organization
Maintain confidentiality around sensitive information and terms of agreement
Prepare ad-hoc reports on projects as needed