Job Summary and Purpose :
Participate in handling and coordinating activities related to recruitment planning, candidates’ sourcing, selection, and engagement in close coordination with hiring managers to ensure that Nakilat’s and Joint Venture Companies’ staffing requirements are satisfied in a timely manner, with competent workforce, and in accordance with established recruitment guidelines, policies, and procedures.
Key Accountabilities : Recruitment :
Coordinate with the functions’ heads the planning of their annual recruiting requirements, and synthesize all requirements into an overall recruitment plan.
Coordinate the implementation of the annual recruitment plan, and report progress.
Assist in planning regular recruitment campaigns to source high-caliber Qatari National candidates through university fairs or similar, whilst promoting a positive image of NAKILAT and Joint Venture Companies.
Participate in developing advertising programs related to recruitment plans and positions’ requirements, and identify and coordinate with advertising / recruiting agencies to publish job advertisements.
Assistant in identifying the appropriate recruitment channels to be utilized to fulfil the recruitment plan requirements, and work on building and maintaining good relationships with the external souring channels (if any).
Perform searches for qualified candidates according to the relevant job criteria, using databases, networking, Internet recruiting resources and internal databases as and when required.
Screen CVs and applications and generate a short-list for functional / divisional / departmental review.
Verify credentials (e.g. university degrees) and conduct reference checking once approved and waived by the candidate.
Participate in conducting initial interviews with applicants (face to face or over the phone) and schedule for interviews with other members of the HR Department and / or functional Managers if necessary, and provide feedback for the candidates as required.
Arrange and organize for the placement tests and interviews activities for the short-listed candidates.
Maintain a data bank of vacant positions and work on sourcing in line with Nakilat and Joint Venture Companies’ manpower plans as shared by the relevant stakeholders.
Establish a filing system with all documents in relation to recruitment and constantly update them.
Assist in drafting offer letters for selected candidates, consistent with pre-defined templates, and coordinate with the Rewards and Organizational Development Section to ensure that the stated terms on the employment offer are in line with Nakilat and Joint Venture Companies’ applicable policies and guidelines.
Coordinate with the concerned functions regarding any needed logistical support during the interview and engagement process, including travel, entry visa, and residence permits.
Participate in the various on-campus and related venues for the identification and recruitment of Qatari nationals into NAKILAT and Joint Venture Companies consistent with the Company’s National Development / Qatarization program.
Assist in verifying credentials (e.g. university degrees) and conducting reference checking once approved and waived by the candidate.
Coordinate with overseas candidates to do the medical check and collect the required documents needed to further process their recruitment procedures (Degrees authentications from responsible authorities, passport copy, medical results, experience certificates, application form and personal data form).
Coordinate and follow-up with government affairs section with regards to the formalities related to new joiners (i.e. business visas, work visas, medical reports / letters, Police Clearance, sponsorship transfer etc.).
Arrange hotel reservations, flight tickets, local transportation for new hires (overseas candidates).
Coordinate with IT and General Services functions in order to arrange all necessary items for new joiners such as allocate space, stationeries, IT requirements.
Key Result Areas :
Perform end to end Recruitment activities
Fill all job vacancies on time
Attend various job fairs at different Educational Institutions in Qatar
Develop and draft Employment Offers
Maintain relationship with various recruitment agencies inside and outside Qatar
Provide support to recruitment team
Coordinate pre-joining formalities (visa issuance, RP issuance, hotels and tickets bookings etc.)
Bachelor’s degree in Business Administration, Human Resources or any other related filed.
Certification in competency based recruitment and selection is a plus.
5 years of related experience in a similar position / responsibility.
Previous experience in Oil & Gas and regional experience is preferred.
Job Specific Skills :
Knowledge about social media recruitment strategies.
Knowledge of executive sourcing & interviewing
Knowledge of HR-ERP systems, preferably SAP
Knowledge of Microsoft Office
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