Utilize technical expertise to provide effective facility management functions for Milaha assets; through improving efficiency, reducing operating cost and increasing productivity in Milaha Real Estate while ensuring compliance to Milaha policies and procedures.
Work towards building a fully functional facility management team that is equipped with in-depth knowledge and capability to ensure effective implementation of facilities management functions.
Key Roles & Responsibilities
Ensure that all Milaha Facility Management activities and tasks are fully coordinated, appropriately authorized and performed in a timely and effective manner.
Address and rectify outstanding maintenance issues in coordination with all internal and external involved parties.
Assess tenants’ and occupants’ needs and ensure their problems are being solved promptly to the mutual benefit of Milaha and tenants.
Review the needs of facilities and their associate establishments and oversee preparation of reports and recommendation on their status.
Develop, manage and establish external relationships with contracting parties; by ensuring relationships are kept open and constructive, resolving or erasing issues, identifying problems and suggesting resolutions.
Ensure proper coordination in developing preventive and reactive maintenance programs and scheduling maintenance for facilities’ equipment, encompassing buildings, property grounds, security and health and safety standards.
Participate in the preparation of Milaha’s Real Estate annual budgets through estimating facilities management and maintenance costs and future projections.
Provide recommendations with regards to the selection of contract services and participate in vendor negotiations of service agreements.
Perform day to day monitoring of vendor performance to ensure full compliance with standards established within the service agreement.
Responsible for providing facility management / leadership for Milaha assets. The day to day operations include the implementation of policies.
Performance is measured through a number of Key Performance Indicators (KPI’s) including but not limited to : financial reporting, meeting operational goals and objectives in addition to customer service and quality programs.
Manage the Milaha leased properties including the Head Office and camps; ensuring the facilities are well maintained and provide a safe and secure location for living and / or working as per Milaha policies and local regulations while ensuring service providers adhere to contractual obligations.
Supervise the activities of all Facilities Management section employees and contractors and ensure their adherence to the Milaha policies and procedures.
Provide recommendations on new subordinate hires and ensure the availability of all resources required to perform assigned tasks and activities.
Coordinating the activities, financials, vendors and manpower required for current and future needs of assets and operations.
Act as a coach to subordinates, identify their training and career development, recommend training courses and follow-up on their personnel records such as time-sheets, discipline, vacations, leaves and absenteeism.
Perform other job-related duties as assigned.
Bachelor’s degree in Construction Management / Electrical / Mechanical Engineering or Architecture.
8 10 years’ experience in facility management, 5 years a managerial position.
Good knowledge of finance and accounting systems, MS Office and web applications.
Business fluent in English.
Strong knowledge of Facilities Management procedures and practices.
Good Engineering technical abilities
Good planning and contract administration skills