ine Purchasing Officer
Nakilat
Doha, QA
منذ 1 يوم
source : HireeJobsGulf

Job Summary and Purpose Implementation front to end sourcing and contracting processes so as to assist in fleet management by providing guidance on procurement processes and selection of supplier for LPG LNG vessels Provide round the clock operational support to LPG vessels managed by NAKILAT and work towards development of One stop shop Ensuring timely availability of spares by liaising with different parties in supply chain being vendors forwarders vessels and port agents Provide expert advice on optimization initiatives in order to minimize operational expenditure for NAKILAT owned STASCO managed LNG vessels as well as third party OPEX contracts Key Accountabilities Manage Purchasing Related Activities 1 Monitor purchase requisitions for spare parts and services for vessels for timely processing by ensuring healthy communication with Fleet Division 2 Monitor and track purchase requisitions including performance of ageing analysis with an overall aim of improving the efficiency of procurement process 3 Fulfill all purchase requests for spares proactively using the approved supplier list maintained in SAP as well as supply agreements wherever available 4 Ensure adequate attention is given to urgent requisitions while also maintaining high quality standards and cost efficiency 5 Report to Head of Purchasing with status of purchase order and purchase requisitions as well as updates of backorders to vessels and fleet as may be required 6 Ensure that all procurement and sourcing activities are conducted in accordance with companies policies and procedures for equipment spare parts fleet management operations and related services 7 Issue purchase order in accordance with NAKILAT TOFA 8 Select most appropriate quote after evaluation of each quotation and technical clarification with Fleet Division vendor original equipment manufacturer and vessel Considerations of cost quality and delivery criteria taken into account before deciding on a quote 9 Undertake consolidation of orders in order to reduce handling and transportation cost 10 Coordinate with Fleet Division and vessel during port of call for the list of spares arranged 11 Assist Head of Purchasing in management of supply agreements and other procurement processes at all stages such as pretender award of tender and postaward 12 Ensure all processes are followed for online and low value purchases utilizing Petty cash and Credit card Also ensure use of reverse auction method for bunker fuels 13 Ensure coordination between purchasing supply chain and inventory management logistics warehousing sections for achieving efficiency and minimize stocked materials Documentation and SAP Management 14 Ensure that all items are delivered to vessels with the complete set of documentation and certificates 15 Retain adequate audit trail in accordance with procurement policy and procedure in the form of copies of purchase requisition all quotations purchase order comparative table etc for each purchase 16 Capture all entries in SAP to ensure that all transaction commitments and expenditure are duly documented and tracked 17 Work with SAP support and IT to resolve any system process issue encountered by end users in ProcurementtoPay process Planning and scheduling 18 Work with port agents and Fleet Division for planning and scheduling of shipment of spares as well as their delivery to the port of call Liaise with vendors 19 Ensure that all orders are processed in a timely and cost efficient manner by regular and effective communication with vendors 20 Liaise with existing suppliers and potential vendors at local and international level for maintaining a healthy stream of vendors when required 21 Monitor suppliers performance and manage claims disputes with report submitted to Head of purchasing Generic Accountabilities Quality Health Safety Environment QHSE 22 Adhere to all relevant QHSE policies procedures instructions and controls so that NAKILAT provides a safe world class secure and environmentally responsible service to customers the public and its own people Policies Systems Processes Procedures 23 Implement approved policies processes procedures and provide instructions to subordinates to ensure their proper implementation Others 24 Coordinate with vendors on issues like price quality or quantity as well as account department on other disputed invoices before processing of invoices and corresponding payments 25 Coordinate with Head of procurement and Fleet Division and arrange for spares service engineers and other mandatory requirements for transition of LNG vessels from STASCO 26 Process consolidated POs for NAKILAT Associate companies NDSQ NKOM and other JV partners in order to help Head of purchasing in cost optimization function 27 Track timely delivery of goods and status of enquiries related to orders Share this tracking information with technical superintendent as well as vessels 28 Make complex and high value LTC and GTC submissions for fleet requirements including tendering and awarding proposals Then present this for discussion and endorsements in tender committee meeting 29 Carry out any other duties as directed by the immediate supervisor Competencies Achievement Oriented Intermediate Business Systems Knowledge Practitioner Collaboration Team Work Intermediate Commercial Negotiation Specialist Contract Procurement Management Specialist Customer Centricity Intermediate Drive Vision Intermediate Empower Nurture Talent Intermediate Interactive Communication Intermediate Logistics Management Practitioner Marine Operations Knowledge Specialist Materials Management Specialist Solution Oriented Intermediate Supply Chain Risk Management Specialist Supply Chain Strategy Planning Practitioner Total Quality Management Practitioner Qualifications Experience and Job Skills Qualifications Bachelor Degree in Engineering Qualification for Chartered Institute of Purchasing Supply CIPS or ISM Experience Minimum 4 8 years of experience in the procurement of materials equipment and spare parts of which 3 years shall be within the Marine Shipping industry Job Specific Skills Strong level of understanding of complete Supply Chain Procurement and Materials Management practices and processes Working knowledge of SAP and shipping industry systems is an advantage Strong EProcurement skills Good supplier Performance Management skills Computer literate with a working knowledge of Procurement computer systems

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