Duties & Responsibilities :
This position requires an energetic and enthusiastic individual who will assist with and verify all the purchasing documents at CNA-Q in accordance with CNA-Q policies and procedures.
To ensure all documentation, receipts and invoices are accurately logged onto PeopleSoft in a timely manner.
Candidates should have an outstanding record of industry experience in Procurement, Business Administration or a related field, and possess the qualifications necessary to be successful in the role of Purchasing Document Controller.
The successful candidate will be responsible to maintain databases appropriate to various records, reports and documents.
Retrieving purchasing related records and files as required.
The Purchasing Document Controller will be responsible to organize the upload of all receipts, invoices and documentation onto PeopleSoft to encourage consistency of information and to promote data security at the College.
The Purchasing Document Controller will be also responsible to maintain the inventory of all the stock and input all the data onto PeopleSoft to ensure the accuracy of stock and communicate discrepancies to the procurement team.
Responsibilities also include to assist in generating periodical reports on procurement and stock levels and report to Procurement Manager for their review.
Candidates will be required to review of all purchasing documents and contracts received by prospective vendors / suppliers, to ensure they comply with the Colleges policies and procedures.
Education and Certifications :
Diploma in Business Administration or related field required.
Minimum 1 year of relevant experience in Procurement or a related field.
Fluency in written and spoken English language required.
Fluency in written and spoken Arabic required.
Other Required Skills :
A desire to achieve organizational success is required. A proactive can-do attitude to work and good time management is essential.
Good attention to detail is essential and the ability to anticipate change is required. Knowledge of procurement, sourcing and supplier negotiation and documentation is required.
Commitment to positive relationship building and effective working relationships across all levels of the organisations is required.
Candidates should demonstrate explanatory communication and interpersonal skills and fluency in English language is required and Arabic is an asset.