Are you a driven, independent and enthusiastic and interested in joining the team of our client, a major Oil & Gas, Exploration / Production Operating company in Qatar ?
Contracts Administrator has the responsibility to define and execute contract administration processes and coordinate interfaces internally and with EPC contractor from Contract award to Contract Close-
out, as set out in the Key Results areas below.
Key Result Areas :
Duties include, but are not limited to :
Gain alignment with PMT on project contract administration objectives & requirements;
Develop and implement EPC Contract Administration Plan, with agreed to Roles and Responsibilities for Contract administration activities.
Ensure PMT is fully familiar with contract terms and conditions, Company & Contractor obligations, Change Order process;
Develop and implement Claims Avoidance and Claims Management plans and ensure PMT members are trained in claims awareness and understand claims management plans / procedures;
Ensure Contractor understands and complies with Contract requirements. Ensure Contractor's contract administration and subcontracting procedures & processes meet contract requirements;
Review Contractor's procurement / subcontracting procedures, processes and related deliverables (bid lists, subcontracting packages, TBE's, expediting reports) to assure compliance with Company requirements Coordinate appropriate internal review of required procedures, processes and deliverables;
Develop and execute administrative processes that advance the project's procedures, goals and objectives;
Ensure formal communication process is implemented and applied;
Coordinate execution of the Change Order & claims processes to ensure timely and appropriate finalisation / rejection of issues;
Coordinate Company position and response following notice of suspension, termination, force majeure in line with Contract terms;
Review Completion / Acceptance / Turnover notices and certificates to ensure compliance with contract terms and internal Company process requirements;
Communicate with PMT on project contract administration & subcontracting activities, progress and issues;
Maintain close liaison with appropriate members of PMT (Engineering, Subcontracting / Construction, Quality, HSE) during execution;
Advise PMT of contract administration / subcontracting issues; develop and execute agreed mitigation plans;
Participate in weekly / monthly Contractor progress meetings;
Maintain communication with Company Procurement management, ensure compliance with ali appropriate Company systems of management control, and contribute to functional excellence;
Champions on-site safety awareness and safe performance with contractor and among Project Team;
Stay abreast of and consistently apply all appropriate internal Company processes (e.g., system of management control, TOFA);
Prepare for and participate in functional reviews and audits as required;
Submit timely and regular activity status reports to supervisor Mentor junior team members as required Manage Contract Close-out activity.
Ensure acceptance / turnover is complete and all contractual requirements have been met (e.g., claims waiver, change orders finalised, final invoice amount agreed)
Provide input on Contractor performance for PMT close-out report.
Operating Environment, Framework and Boundaries :
Works in a project environment in which the incumbent strives to achieve best in class Safety, Health, Environmental & Security;
performance by creating a culture that encourages everyone to perform their best every day on every task;
Works in a dynamic team environment that has high expectations for flawless project execution in safety, quality, cost and schedule performance which requires the incumbent to demonstrate accuracy, initiative and the ability to multi-
task as essential skills;
Works in an evolving business environment where expansion opportunities are being identified on a continuous basis adding additional complexity and workload to the existing project environment;
Works effectively within established policies and procedures, and participates in the further development of these to meet changing needs.
Understands organizational authority and seeks appropriate line management approvals;
Works in a highly visible project environment with large capital expenditures and significant schedule execution pressures;
Demonstrates willingness to tackle a variety of tasks in response to evolving business needs;
Communications and Working Relationships :
Interfaces among various project teams and departments on issues relating to the position. This requires effective communication, initiative, flexibility and an ability to induce collaboration;
Exhibits team leadership skills, integrity, interpersonal understanding, and self confidence;
Communicates concisely in written and verbal context; prepares high quality written documents including e-mails.
Problem Solving / Complexity :
Utilizes a systematic approach to problem solving that ensures accuracy, timeliness and quality of documentation in resolution;
Able to work moderately complex tasks to completion within time constrains of Project, with minimal guidance from more experienced staff;
Participates in the resolution of problems in more demanding and less familiar situations using precedent and own acquired knowledge.
Decision Making Authority and Responsibility :
Able to work within a defined role with limited supervision;
Able to make decisions and solve problems related to a specific discipline / field. Responsible for own work product with minimal guidance and oversight from immediate supervisor;
Establishes credibility with peers and supervisors and makes good use of their time. Exercises judgment in making decisions;
knows when to seek advice.
Knowledge Skills and Experience :
BSc / BA (or equivalent).
Five (5) years project procurement experience.
Exposure to EPC projects (engineering home office and field construction sites) beneficial Strong analytical skills. Experience of contract interpretation and administration beneficial
Excellent interpersonal, communication, negotiation, and persuasion skills Strong written and oral communication skills.
Experience working in multicultural environments desirable.
What we offer
Contract Duration : Contract Hire with possible extension
Tentative Start Date : ASAP
Work Location : Qatar
Deadline for CV Submission : 19 March 2019
Our client is an major Oil & Gas, Exploration / Production Operating Company.
Build your career as a Contract Administrator as you participate in some of the most challenging tasks.