Administrative Assistant
McDermott Middle East, Inc
قطر
منذ 11 ساعات
source : tanqeeb

Job Overview :

The Administrative Assistant will be responsible for providing administrative support to staff and assumes bookkeeping, reservations, and reception.

Key Responsibilities / Accountabilities :

  • Duties include but are not limited to : database system maintenance and training, office supply purchasing, typing, filing, reception and telephone duties.
  • Distributes documents internally and / or externally.
  • Ensures that the latest revisions of project documents are available and further distributed to the appropriate personnel related to the department or as required.
  • Archives all departmental documentation
  • Provides support to the departmental leadership team as required related to travel coordination and expense reporting
  • Provides support to the departmental leadership team as required for calendar maintenance and meeting planning and coordination
  • Typing, filing, sending faxes and other secretarial works for Manager and Supervisor
  • Prepare business travel for Manager & Supervisor, Manager correspondences, maintain filing systems for Manager
  • Prepare and record Material Requisition for Manager and Supervisor and Other special assignments from Manager and Supervisor
  • Makes necessary arrangements for travel, conferences and meetings.
  • Provide direct secretarial support to the Human Resources Manager and other staff members are required, maintain calendar for the Manager.
  • High standards of safe working practice, quality and productivity as well as compliance with the code of business conducts
  • Basic Qualifications :

  • 3 years in administration
  • Diploma in Secretarial / or relevant
  • Desired / Preferred Qualifications :

  • Good written and spoken English
  • Good in Microsoft word and excel
  • Good in Communication Skill
  • Should be a team player
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