TechnipFMC is a global oil and gas leader, specialized in subsea, onshore, offshore, and surface technologies. Our mission : to enhance the performance of world’s energy industry.
How we do it : by constantly challenging conventions and investing in our 37 000+ employees, across 48 countries. At TechnipFMC, we aim to offer an inspiring working experience : tackling some of the most complex technical and engineering challenges in the world in collaboration with a truly global team.
Job Title : SENIOR DOCUMENT CONTROLLER Business Segment : Onshore & Offshore
Location : Doha
Type of Position (Tick as Appropriate) : Permanent
Job Summary :
Roles in this level have responsibility to implement and maintain policies and procedures across all functions for documents management in line with industry best practices, regulatory and compliance requirements.
S / He is required to engage with various functions to facilitate the management of Company Project Deliverables and to monitor compliance to Project Document Procedure.
S / He shall ensure, maintain and control availability of documents / drawings in EDMS that new and / or revised documents / drawings are uploaded properly & accurately in PDB / PDBc / VDB as well as Client PRODOM in a systematic, efficient and effective way.
The role shall also include monitoring with the various subcontractors that they are uploading their documents properly and accurately to their respective Project EDMS Platform in a systematic, efficient and effective way and jointly identify and resolve issues, identify and implement areas of improvement.
S / He shall contribute in the responsible monitoring of the allocated Manhour budgets for the project assigned to him / her.
In addition, this role is required to work within Department along with various project teams and the respective vendors (if applicable) to plan, monitor, control the creation and update of engineering drawings / documents and generate regular reports on them during various stages of projects.
Besides, S / He ensure availability of technical Codes & Standards whenever it is applicable and requested by the engineering team.
Key Accountabilities :
Manage TechnipFMC Project EDMS & CLIENT ASSAI / PRODOM :
To develop, implement and maintain policies and procedures for documents (records) management in line with best industry practices, regulatory and compliance requirements
To identify, categorize and code documents, perform quality control checks as needed, maintain files, and file / retrieve documents from hard copy filing systems in central archive
Electronic file indexing / archiving. (Ensure the orderly storage of documents / drawings in a controlled area with limited access and their expedient retrieval when requested)
Coordinating Role :
To provide support to the Department’s Head in terms of Training of the DCC Team, clerical tasks of the department and the EDMS Management
To function as Lead Document Controller in every awarded project
To work with various project teams and vendors - to plan, monitor, control the creation and update of engineering drawings / documents and generate regular reports on them during various stages of projects
To be primarily responsible for coordination and maintenance of Company’s technical drawings and documents repository in EDMS
To ensure all Company, vendor and contractor / subcontractor documents / drawings / communications and transmittals for various projects in P.
D are logged and indexes
Facilitate document / drawing package preparation and printing whenever it is necessary
Scanning and processing of redlined submittal documents and Construction Dossiers whenever it is necessary
Ensure secure transfer of documents to and from Company to third party using the standard FTP platform
Coordinate and Verify digitization of Company’s documents / drawings and their transfer to storage media
Routinely perform periodic performance and quality checks :
To enforce document control system requirements
On existing and new drawings / documents,
On digitization of new and existing drawings / documents and
On documents being uploaded properly to various Document management system modules.
Management of various contractors related to document management and archiving
End-User Requirement for Documentation :
Consult with various end users to identify and document business requirements and problems to automate or improve existing systems / processes.
Management System :
Comply with all relevant procedures both of the Client and the Corporate standard procedures
To generate regular EDMS reports
Minimum requirement :
Bachelor’s degree (4 years)
Relevant certification for excellence in Excel or equivalent will be an added advantage
Minimum at least 10 years’ experience of using EDMS (electronic document control systems)
Exposure to QP Documentation Procedure and management of ASSAI
Exposure in TechnipFMC EDMS, namely : PDB / PDBc / VDB as well as PRODOM will be an added advantage
Strong computer skills required
Experience with Microsoft Office Applications, AutoCAD and Adobe Acrobat Professional is a must
Excellent communication, organizational and teamwork skills are required
Experience with full size drawing plotters and high volume copiers / scanners are required
Ability to handle multiple assignments at the same time
Demonstrated attention to detail and ability to set and meet deadlines
Ability to be organized, accurate, and timely
Positive customer (internal and external) service orientation
Learn more about TechnipFMC
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