Job DescriptionHandling a variety of administrative support tasks including answering phones receiving visitors checking if meeting and training rooms are ready sorting and distributing mail and preparing Reports for the Branch Manager communicates with all departments and may provide assistant for them when needed.
Reports directly to the Branch Manager.ResponsibilitiesGreet clients as soon as they arrive and connect them with the appropriate partyAnswer the phone in a timely manner and direct calls to the correct officesDirect visitors to the appropriate person and officeComplete the required procedures when Guests arrive and leave.
Ensure reception area is tidy and presentable with all necessary stationery and material e.g. pens forms and brochuresDeal with special requests from Guests and answer their questions about what the company offers.
Inform other colleagues of visitors arrivals or cancellations.Copy file and maintain paper or electronic documents and recordsAble to contribute positively as part of a team helping out with various tasks as required.
Completes required training and development objectives within the assigned time frame.Consistent professional dress and manner.