United Development Company
Doha Qatar
منذ 57 دقيقة
source : HireeJobsGulf

Key Accountabilities Handling screen calls requests and administrative task ensuring all procedures are in place for timely execution and manageable flow of work Scheduling meetings keeps record of Director s appointments welcome and attend Director s visitors and maintain good public relations Deal with incoming email faxes and post often corresponding on behalf of the Director Specifically monitor incoming correspondence from other departments and ensure these have been assigned to all E C concerned staff and follow up for timely response And ensure all outgoing correspondence are processed in a timely manner memoranda letters and emails Working closely with management carrying out followups on projects status and liaise with different departments to get the response feedback on time meet rigid projects deadline Take verbal instructions from the Director as and when required Ensure its correct interpretation of instruction when issues arising and then implement actions according to administrative policies and procedures Responsible for organizing and taking minutes during Biweekly Department Meeting and other meetings per Director s request Taking dictations type memos letters and distribute copies in all forms as requested by E C Director Design implement and maintain office systems to deal efficiently with paper flow and confidential systems for sensitive organizational issues And proactively contribute in identifying priorities emergencies and important issues in connection with the daytoday business needs Deputize for E C Department making decisions and delegating work to others on behalf of E C Director s absence Relieved Office Assistant during leaves vacation And ensure that the working area is clean and tidy Designated as HR Focal Point to initiate all HR forms templates and ensures its completeness following up with the status of E C employees HR requests Flexibility in providing ad hoc administrative support to other Senior Managers or any related duties as requested by E C Director

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