Oversee the fulfillment of the hotel’s purchasing requirements and ensure all are met in a timely, cost effective manner and meeting the quality standards of the hotel.
Select suppliers impartially based upon cost, ability to meet product specifications, efficiency and quality of their operations, delivery on a timely basis as required and ability to source goods locally to avoid lengthy importation delays.
Liaise with department heads to confirm understanding of required product specifications.
Follow up on outstanding orders and advise operating departments of status.
Prepare and process any import declarations and licenses required. Ensure Customs Duty has been paid on time for imported items.
Regularly review contracted supplies to ensure prices are still competitive. Maintain competitor knowledge of similar products by regularly surveying price lists of other hotel suppliers.
Co-ordinate market surveys for fresh food items and flowers.
Analyze market trends to anticipate likely price fluctuations, for the purpose of maintaining inventory either for long or short time periods.
In conjunction with Storekeer and Department heads, optimize the carrying cost of operating supplies and inventories, through regular review of minimum / maximum stock levels.
Makes suggestions to management concerning possible improvements in purchasing routines and control procedures which may improve purchasing productivity or lower inventory levels etc.
Liaise with user departments to ensure that requirements regarding quality and service from supplier are being satisfied.
Maintain the confidential nature of information regarding supplier contracts.