Administrative Assistant 2, Qatar
Northwestern University
Doha, Qatar
منذ 6 يوم

Job Summary :

The Administrative Assistant serves as secretary to the department at Northwestern University in Qatar, performing duties such as preparing correspondence, providing general office support, and providing telephone and reception area services supporting NU-Q.

The position schedules meetings, manages multiple projects and databases, and coordinates with the corresponding central administration office and the Qatar Support Office in Evanston.

Working with both the Program Director and directly with faculty, the Assistant schedules meetings, coordinates projects, reconciles financial accounts for the department, and organizes travel and events arrangements as needed, among other activities.

The position performs a variety of professional functions that require developing a thorough working knowledge of NU and NU-Q policies and procedures.

Please Note : This is an overseas position in Qatar, Middle East. All final candidates will undergo a comprehensive background check.

Specific Responsibilities :

  • Assisting in general correspondence and mail
  • Assisting the director with travel and event arrangements, including providing assistance in paperwork for reimbursements
  • Copying, filing faxing, answering phones, and scheduling meetings
  • Serving as the initial contact for the department by responding to faculty, staff and visitors.
  • Directing guests and providing information about the department
  • Managing the director's calendar and schedule
  • Miscellaneous

  • Performs other duties as assigned.
  • Minimum Qualifications :

  • Bachelor's degree or equivalent combination of training and experience
  • 2 years’ work experience in an administrative setting
  • Strong computer and communication skills, especially with word processing and spreadsheets
  • Minimum Competencies : (Skills, knowledge, and abilities.)

  • Excellent verbal and written communication skills in English
  • Strong organizational and planning skills
  • Demonstrated adaptability, dependability, efficiency and professionalism
  • Ability to handle multiple tasks simultaneously while setting and achieving deadlines
  • Preferred Qualifications :

  • Existing State of Qatar resident
  • Experience working in higher education setting
  • Preferred Competencies : (Skills, knowledge, and abilities)

  • Demonstrated initiative and decision-making skills
  • Extensive knowledge of Doha, and US and Qatari culture
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