Job Family : Administration & Support Department : RC-QA DI Location Assigned : Doha, Qatar Areas of Responsibility : Qatar Responsibilities · Proactively drives and executes all administrative tasks required to run and grow the local office · Organize activities such as customer meetings, local conferences, trade fairs, periodic events for both internal and external.
Answer telephone calls, write e-mails and letters, take messages, respond to questions, and direct caller to partners and customers · Schedule resources such as people, meetings, appointments, rooms, and equipment · Organize, plan and book business trips and handle expense claims · Prepare and compose complex memos, documents, and other correspondence · Prepare presentations, reports, spreadsheets, and other docs · Maintain database filing systems and controlled documents · Implement and manage processes in line with company policies and directives · Overseeing the procurement of new hire equipment, pre-onboarding and offboarding, and setup, with the support of IT and People Operations.
Supports Commercial topics such as PO creation / revision, Customer and Vendor creation, maintaining asset lists, etc.
Supports Sales topics such as preparation of prequalification documents, tender submissions, arranging meetings and customer trainings.
Organize customer relationship activities (promotional & new year gift items, Events, NPS..etc.) · Maintain and update customer information in CRM Tool based on Sales Team inputs.
Support in creating necessary Business slides such as strategy slides, Business Review meetings..etc. · Support in Marketing activities such as references, social media campaigns, webinars.
etc. Qualifications · At least 3-5 years of experience in administration or office management · Possess good organizing and scheduling skills · Fluent written and spoken English · Good interpersonal skills · Experience in Microsoft programs (Word, Excel, PowerPoint) · Excellent networking and communication skills · Must be able to work independently in a fast-paced environment Notes · Position will be reporting to Country Head of Digital Industries in Qatar.
Organization : Digital Industries Company : Siemens W.L.L. Experience Level : Experienced Professional Job Type : Full-time