Personal Assistant to IT Director
Confidential Organisation
منذ 6 يوم
source : Tanqeeb

Job description

Personal Assistant needed for IT Director

Qualifications, experience and skills

Education and certifications

Bachelor degree preferred

Certification in MS Office Suite is an advantage

Experience and skills

  • Must have IT background
  • Minimum 5 years working experience as a personal assistant or similar position
  • Typing speed of minimum 40 words per minute
  • Previous experience of working in the region and knowledge of local culture would be an advantage
  • Effective telephone skills
  • Strong communication skills both verbal and written
  • Fluent English is essential; Arabic skills would be desirable
  • Strong computer skills
  • Maintaining confidential and sensitive information
  • Key responsibilities

  • Managing the Office in a highly professional and efficient manner
  • Act as the first point of contact for all internal and external colleagues and stakeholders
  • Relieving the Director of any management of administration where possible
  • Maintaining the Director’s diary, arranging appointments and responding to invitations on their behalf
  • Having an understanding of the organisational and departmental objectives, values and milestones to allow to make educated decisions when required
  • Co-ordinate and direct workflow within the office
  • Update and chase actions and tasks to ensure progress is made in accordance with deadline
  • Screening and where appropriate, handling or redirecting incoming telephone calls and visitors
  • Sorting, distributing and responding or drafting responses to incoming mail
  • Creating, formatting and progressing Memos, Letters, Reports and Presentations.
  • Maintaining accurate, comprehensive and accessible manual and electronic filing systems
  • Effectively process, collect, maintain, monitor and disseminate information to relevant staff relating to business delivery & project conduct
  • Attend seminars, events and meetings as required and take minutes of meetings
  • Deliver efficient administrative support to ensure departmental and organisational aims are met and deadlines achieved.
  • Perform any other duties assigned by the supervisor directly related or relevant to the job
  • قَدِّم طلبك ترشيحك
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    بريدي الالكتروني
    بالنقر فوق "متابعة"، عطي نيوفو الموافقة على معالجة بياناتي وإرسال تنبيهات البريد الإلكتروني لي، وفقًا لسياسة الخصوصية الخاصة بنيوفو. يمكنني إلغاء اشتراكي أو سحب موافقتي في أي وقت.
    استمارة الطلب