QR20136 - Administration Assistant (Production Oversight & Aircraft Deliveries) Qatar Airways Doha Organisation : Qatar Airways Job Function : Technical Engineering Division : Technical (Engineering) (Division) Employment Type : Full Time -
Permanent City : Middle East Qatar Doha Last date of application : 12-Feb-2019 Qatar Airways Welcome to a world where ambitions fly high.
From experienced pilots to dynamic professionals embarking on new careers, Qatar Airways is searching for talented individuals to join our award-winning team.
We take pride in our people a dynamic and culturally diverse workforce is essential to why we are one of the finest and fastest growing airlines in the world.
We offer competitive compensation and benefit packages.
About Your Job : You will be providing administration support for the smooth functioning of Aircraft Deliveries Section on a daily basis and assist in improving the efficiency of various existing work functions including the handling of the confidential issues which require a high degree of discretion.
You will liaise with other departments for arranging the logistics of resources.
Your Key Accountabilities include : Operational Perform advanced, diversified, and confidential administrative and secretarial support.
Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
In consultation with the team generate business documentation, including presentation creation and spreadsheet preparation and distribution.
Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
Perform administrative tasks based on set procedures, establish and maintain filing systems, categorise and maintain manuals, invoices, manage and co-
ordinate travel needs and other source data.
Research information and initiate assigned tasks accordingly.
Respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff.
Attend and take notes at meetings, coordinate travel arrangements, records of Communication (documents, E-mail) to meet the requirements of the team.
Assist to update new staff details through IT section for providing them access to various IT systems.
Provides assistance to arrange acquired office equipment for new and existing staff.
Ensure that all office equipment such as fax machines, photocopiers, scanners, telephones, etc.
are in working order.
Provides assistance in the process and maintain all staff records, overtime, leave applications, security passes of all staff in aircraft deliveries section.
Maintain Read and Sign notices for all staff.
Support in the process / arrange staff duty travel papers (exit permits, tickets, per diem allowances, hotel and visa's).
Support in the process and arrange visitor's visa, air tickets, hotel and security passes.
Maintain proper filing system for all the correspondence generated to and from the Aircraft Delivery Section.
Assist in the preparation and distribution of correspondence, send faxes and reply to emails and telephone calls.
About You : We are looking for a Relevant Vocational, Tertiary or Trade qualification who has a minimum of 3 years of relevant experience.
We prefer candidates who have Bachelors degree or equivalent.
A tertiary HR / Administrative qualification would be an advantage.
You should have good experience in Database administration with excellent written and verbal communication skills.
You should be self-motivated and highly organized with strong interpersonal and team working skills.
You must have good computer skills including Microsoft Word, Excel and PowerPoint.
Note : you will be required to attach the following : 1.
Resume / CV 2.
Copy of Highest Educational Certificate 3.
Copy of Passport