About the role
As an Administration Officer you will be responsible to provide a range of administrative, logistical and organisational support to the SVP / Commercial Department Head as well as the whole team.
You wil required to manage and evaluate administrative requests from within the department and ensure all are within corporate guidelines, including but not limited to proposals, manpower movements, leaves / duty travel requests, ticket rebate requests, agency-related queries / proposals.
Additionally, you will have an opportunity to support the preparation of reports and handles special projects related to the activities of the department.
Other operational duties would include :
Responsible to provide consistently reliable administrative support services to support Commercial Management in achieving the department’s targets.
Independently manage internal and external communications including handling all calls to SVP office in efficient and professional manner.
To independently manage correspondence both with internal and external parties, based on guidelines, and outlines set by the SVP.
To act as first point of contact for incoming queries from external and internal stakeholders. To record, filter, disseminate and communicate all incoming and outgoing matters to SVP taking follow-up action where appropriate.
To act as the link between relevant Commercial department and other related QR departments as well as external stakeholders.
To provide administrative support to the SVP including answering phones, distributing post, word processing, preparation of PowerPoint presentations, drafting of letters, electronic communications, minute-taking, setting up and maintaining excel spreadsheets, data input into databases, management of databases, file management, diary management, photocopying, faxing, and any other related duties.
Responsible for generating business documentation, including but not limited to report writing, presentation creation and spread sheet preparation and distribution.
Responsible in ensuring that the structure, standards, processed and tools as defined by the company are in place and maintained.
To assist in the maintenance and delivery of policies and procedures in the areas of human resources, health and safety.
To make travel and hotel accommodation arrangements in line with agreed guidelines and procedures.
Be part of an extraordinary story
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make.
You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience.
You have the chance to be a part of our future, and build the life you want while being part of an international community.
Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.
Together, everything is possible.
We are looking for a passionate and experienced professional to join the Global Sales team.
Bachelor’s Degree or Equivalent with Minimum 3 years of job-related experience
Previous experience in a fast-moving, multi-task environment.
Excellent relationship and networking skills.
Proven commercial skills and business acumen.
Ability to develop a good network within QR.
Strong decision making and problem solving skills.
Excellent planning and time management.
Highly computer literate in Microsoft Office (Word, Excel, Access, PowerPoint and Outlook).
Excellent written and spoken English.