Workingadministrator position that will administer subcontracts for variouscompany-wide programs (OCONUS / CONUS) with both foreign and domesticsubcontractors.
This position willexecute and administer various types of Commercial Contracts, Federal Subcontractsand Purchase Orders (POs) through close-out, ensuring compliance with corporatepolicies and procedures, legal guidelines, FAR / DFARS clauses, and customerrequirements.
Work on complexsubcontract matters in both domestic and contingency locations and providesProgram Management with contractual guidance while exercising sound ethical andprofessional judgment within a broadly defined best practice and written policystructure.
Responsible for protectingthe legal and financial interest of Vectrus during all discussions andinteractions with customers and suppliers.
Drafts Request for Proposals, develops source selection criteria,analyzes cost / price data to determine price reasonableness, leads negotiation effortswith vendors, and reviews and interprets clauses, formal amendments, agreementsand legal documents.
Supports allinternal and external audits and provides program support to both internal andexternal customers.Operates under thefunctional guidance of Vectrus Contracts Center of Excellence and the CorporatePurchasing Manual, while coordinating closely with other functionaldepartments.
MAJOR JOB ACTIVITIES :
Performs a full range of subcontract activities associated withthe administration of subcontracts.
Qualifies suppliers, issues RFP’s, evaluates proposals, documentscost and / or price analysis, executes subcontracts incorporating clauses, termsand conditions, technical specifications, statements of work and othercertification and representations, and maintains compliant subcontract files inaccordance with established procedures and FAR guidelines.
Monitors subcontractor performance to ensure that all contractterms and conditions are met while adhering to cost / schedule and missionrequirements.
Documents subcontractor performance using the Vectrus SubcontractPast Performance Rating System SPPRS.
Uses judgment to interpret internal and external issues anddevelop best practices.
Makes recommendations to management on subcontract issues, andexecution of subcontract documents.
Drives innovation in acquisition strategy for responsibleprograms / subcontracts
Owns the subcontract content for responsible programs
Assists in coordination with other functional areas on mattersrelated to Subcontracting; prepares responses as necessary to customercorrespondence and other requests.
Awards subcontract total value, authorizes funding, reviews andvalidates subcontractor invoices for payment monitor’s balance.
Uses specialized knowledge to solve complex and uniqueproblems.
Prepares Project AppropriationRequest (PAR) for lease and capital assets.
Maintain and update master list ofall Subcontracts, RES PO, BPA and Housing IVP.
Provides subcontract support to the Business Development / CaptureTeam.
Performs other duties assigned.
MATERIAL & EQUIPMENTDIRECTLY USED :
Computer, printer, calculator, phone,copy / scan / fax machine and other general office equipment. Frequent use ofMicrosoft Office applications, CLM, Infinium, On-Base, Maximo, STARS(potentially) and SharePoint.
WORKING ENVIRONMENT :
Works in a general officeenvironment. Eyestrain and repetitive motion involved during peak periods ofdata entry.
May be required to travel onTemporary Assignments to Programs both CONUS / OCONUS in support of program andmission requirements.
PHYSICAL ACTIVITIES :
Eyestrain and repetitive motioninvolved during peak periods of data entry. Some travel involved to projectlocations world-wide.
MINIMUM QUALIFICATIONS :
Education / Certifications : One-year related experience may be substituted forone year of education, if degree is required.
BS / BA Degree and 3 years professional experience relating tosubcontracting, purchasing, contract management, business / finance, and / or sales.
Must possess current Qatar residency status.
Qatar driver’s license is preferable but not a requirement.
Approximately 1-2 years of experience serving in contracts,procurement, or subcontract department(s) with direct experience working withsubcontract actions / files and minimal exposure to associated software systems(ie OnBase, AS400, FederalFunding Accountability Transparency Act Reporting System,Contracts Management Database, etc).
Shall have a thorough working knowledge of the FederalAcquisition Regulations, (FAR), DoD FAR Supplement, and other departmentalsupplements as applicable.
SubcontractAdministrator needs to demonstrate the following skill sets : good problem solving, negotiation andorganizational skills / techniques, strong communicator, possesses analytical andinterpersonal skills in order to perform the job.
Functionally skilled in Microsoft Officeproducts including but not limited to Word, Excel, Outlook and SharePoint.
Operations, Supply Chain&LogisticsClearance Level required at Start Date : No Clearance Required
Full-timeWe are committed to an inclusive and diverse workplace that values and supports the contributions of each individual.
This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace.
Vectrus is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability.
EOE / Minority / Female / Disabled / Veteran.