Role and Responsibilities :
Day to day operation of shipments, receipt of materials and Inventory Management.
Prepare and issue RFP / RFQ documents, ensuring that requirements are clearly defined.
Maintain database of all existing and new approved suppliers. Identify supplier by category and item type.
Assist Management in proposal evaluation and supplier selection decisions to ensure the integrity of the process.
Plan and prepare purchasing strategies for negotiations by analyzing the general information available.
Conduct negotiations for the acquisition of goods and services from suppliers and negotiate cost-effective solutions while realizing negotiated cost reductions and mitigating risks.
Prepare, evaluate and negotiate contract terms, conditions and pricing within strict time frames.
Monitor contract deliverables and ensure that all elements of the goods or services are delivered in accordance with the scope of work and / or specifications, quality assurance requirements and time frames agreed to by the supplier.
Negotiate procurement timelines with clients and suppliers, analyze and identify opportunities to consolidate requirements and increase efficiencies improve service and reduce costs.
Manage the import function and coordinate with the clearing agent for timely import and clearing of all products.
I nventory Management :
Provide regular counting and verification of physical inventories to establish inventory accuracy
Supervise all operations in the Computerized Inventory Management System to ensure proper entry of each transaction representing receipt, issue, movement, shipment and handling of materials.
Input inventory control transactions into the system, including cost, description, vendor and inventory adjustments, for all locations.
Minimize overstocks and removal of obsolete / redundant raw materials to maximize availability of working capital.
Supervises the receipt of incoming material shipments, verifying that appropriate receipt and Quality Control (QC) inspections are completed in a timely manner and appropriate Computerized Inventory Management System transactions are made to complete the receiving process.
Ensure that any materials that are late or holding up production for whatever reason are chased and followed up until received.
Develop the company’s inventory management strategy with the aim of controlling costs within budgetary limits, generating savings, rationalizing inventory and maximizing available working capital
Determine and correct root causes of errors to ensure that inventory accuracy improves steadily and permanently
Follow up and Quick response to Request for Pricing
Investigate and resolve inventory problems in the system.
Perform data analysis related to inventory discrepancies
Performs all work in accordance with company policies, procedures and regulations.
Possess the ability to adapt to changing work priorities
Provide regular counting and verification of physical inventories to establish inventory accuracy.
Provision of weekly, monthly and yearly inventory valuation reports to Management.
Assist in the year end audit related to physical count / verification of inventory items and its valuation.
Create and maintain a system to monitor Active Suppliers and Inactive Suppliers.
Any other duties and responsibilities that may be added from time to time.
Skills and attributes
Excellent communication skills; fluent in English (written & spoken).
Prior experience in similar preferred
Familiar with MS Office, computer software adequate to the role
Ability to multitask
Flexible during times of change
Critical thinking & problem solving skills
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