Project Coordinator
Doha, QA
6d ago
source : HireeJobsGulf

Project Coordinator Job Requisition No 18863 Category ShoreBased Reporting structure Reports To Operations Supervisor Direct Reportees None Job Summary and Purpose To provide Logistics Marine and Shipping Services to the Projects Department and to facilitate smooth operations of the project s day to day operational requirements from NAC office or defined work location Accountabilities Key Accountabilities 1 Ensure that emails faxes from principals clients are replied acknowledged in the shortest time possible 2 Ensure all day to day logistics marine shipping operations are been arranged and followed up Shipment clearances Shipment deliveries Shipment storages with client contractors authorities and services providers 3 Preparing Visas Gate passes offshore passes shipments clearance docs accurately and liaise with relevant department services providers for processing of same 4 Ensure project transport personal and materials and other operational requirements are planned well for smooth operations 5 Liaise closely with inter Departments for the related support services 6 Make hotel air ticket training medical arrangements as required 7 Maintaining up to date records of visa gate pass shipments transport arrangements enabling to update the Client for timely renewals arrangements and liaise with relevant department for the arrangements 8 Ensure all expense related documents are received by the respective services providers and been posted for finalization of DA 9 Ensure that the SAP Fiori is updated with services provided against each DA Accountabilities 2 Generic Accountabilities Safety Health Environment Quality SHEQ 10 Adhere to all relevant SHEQ policies procedures instructions and controls so that NAKILAT provides a safe world class secure and environmentally responsible service to customers the public and its own people Policies Systems Processes Procedures 11 Follow all relevant departmental policies processes and procedures so that work is carried out in a controlled and consistent manner 12 Establish maintain and follow operations policies and procedures Others 13 Carry out any other duties as directed by the immediate supervisor Accountabilities 3 Accountabilities 4 Competencies Written Communication and Correspondence Practitioner Record Keeping and Document Control Practitioner Office and Diary Management Practitioner Vendor and Contract Management Beginner Automated Systems Knowledge Practitioner Drive Vision Basic Collaboration Team Work Basic Customer Centricity Basic Achievement Oriented Basic Interactive Communication Basic Empower Nurture Talent Basic Solution Oriented Basic Key Result Areas Preforming multiple coordination s between client service providers vessels vendors authorities inter departments and etc and maintaining good relationship Ability and willingness to work beyond office hours as an when required Basic knowledge in Logistics Marine and Shipping industry Having some experience in cost expense and invoicing will be an advantage Interactions and Working Relations Internal Working relationships with the various departments within NAC sections QGTC and Corporate service providers External Interact with external parties as per the division department requirements Financial Authorities Releasing Service Entries and Sales Orders Qualifications Experience and Job Skills Qualifications Preferably a Diploma in Business Administration or in Shipping Marine Logistics industry related fields Experience Minimum of 3 years experience in Logistics Marine Shipping operations and related services Job Specific Skills Interpersonal communication skills Use of Window based software i e MS Office Suite SAP application will be an added advantage Multitasking skills Language English Fluent in reading and writing Arabic is an advantage Project Coordinator Department Nakilat Agency City Job Segment Project Manager QA Quality Assurance Document Control SAP Technology Quality Administrative

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