Office Secretary
Top Grade Contracting
Doha - Qatar
منذ 57 دقيقة
source : HireeJobsGulf

Position Summary MUST BE FLUENT IN ENGLISH SPEAKING WRITING SKILLS Office secretary will be responsible for Role Description Key Responsibilities KRAs KPIs Maintain Calendar and Plan Meetings Office Secretaries schedule appointments and update event calendars They also arrange meetings and coordinate conference room schedules In advance of meetings they assemble background materials and set up the meeting space They attend meetings and prepare minutes or summaries of the meeting outcomes Acting as a receptionist and greeting clients Incoming and outgoing mail and faxes all go through the Office Secretary They open review sort and distribute the mail to the appropriate recipients Office Secretaries also maintain email lists and distribute information to staff Prepare and Edit Documents As the last person to see documents before they are sent the Office Secretary reviews outgoing correspondence for grammar correctness and completeness and insures that appropriate material is attached They prepare memos or other reports for internal or external distribution They may also make travel bookings and prepare travel expense reports Maintain Databases and Filing Systems Office Secretaries design implement and maintain filing systems both electronic and paper When requested they search for and compile requested material from the databases Maintain inventory The Office Secretary tracks office supplies and orders replacements as required They may be responsible for an office budget for supplies and other expenditures Managing databases Prioritizing workloads Implementing new procedures and administrative systems Liaising with relevant organisations and clients Coordinating mailshots and similar publicity tasks Logging or processing bills or expenses Acting as a receptionist and or meeting and greeting clients Other Responsibilities Acting as a receptionist and greeting clients Team Organization Reporting to Human Resource And Technical Manager Team Structure To be discussed in interview Working Hours 9 Hours per day and 6 Days A week Travel Requirement To be discussed in interview

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بالضغط على "واصل" ، أعطي موافقة نيوفو على معالجة بياناتي وإرسال تنبيهات إلي بالبريد الإلكتروني ، على النحو المفصل في سياسة خصوصية لـ نيوفو . يجوز لي سحب موافقتي أو إلغاء الاشتراك في أي وقت.
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