Real Estate Administrative Assistant
Kate Real Estate
منذ 9 يوم
source : ExploreJobs

DohaWhat This Position Is All About : The Administrative Assistant will perform general administrative functions and provide high-

level support. The ideal candidate will be an organized, self-motivated, detail oriented, and highly personable individual.

The Administrative Assistant will have great intuition, ability to think quickly on their feet, and be adaptable to an ever-

changing environment. This individual is a solutions-driven go-getter with an ability to see the big picture and focus on long-

term objectives while supporting the daily needs of the executive.Who You Are : Strong planning and organizational skills.

Effective communication skills in verbal and written forms (in person and on the phone).Ability to anticipate the needs of the executive.

Extraordinary interpersonal, business, communication and time management skills.Strong attention to detail and follow-up skills.

Superior judgment and discretion.Ability to think quickly on feet, multitask, and adapt to change in a fast-paced environment.

Demonstrated problem solving skills and basic project management skills.You Also Have : A Bachelor's Degree from an accredited university1-

2 years of experience in an administrative roleMust have excellent computer skills (Excel, Outlook, Word, PowerPoint).Interest and level of understanding in Real Estate DevelopmentAs The Administrative Assistant, You Will : Maintain executives time and appointment schedule by planning and scheduling meetings and conferences.

  • Arrange complex and detailed travel plans and itineraries; compile all necessary documents for travel-related meetings.Maintain and update contact list;
  • document prior communication and exchanges.Provide appropriate preparation and briefings prior to each meeting.Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner using ones time efficiently.

    Screen and prioritize mail and incoming calls, take detailed messages, direct calls, place outgoing calls and answer questions not requiring executive attention.

    Accurately prepare and file expense reports and invoices in a timely manner.Act as a liaison between all departments and executives regarding schedules and correspondence.

    Develop and maintain organizational systems for efficiency and accuracy as delegated, including organizing, indexing and tracking files.

    Represent the executive well in both business and personal matters.A real estate administrative assistant will operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

    Make copies of correspondence or other printed material.Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

    Real estate administrative assistant will also meet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

    Learn to operate new office technologies as they are developed and implemented.Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

    Compose, type, and distribute meeting notes, routine correspondence, and reports.A real estate administrative assistant will also complete forms in accordance with company procedures.

    Schedule and confirm appointments for clients, customers, or supervisors.A real estate administrative assistant will have to be computer literate so that they can conduct searches to find needed information, using such sources as the Internet.

    Order and dispense supplies.Open, read, route, and distribute incoming mail or other materials and answer routine letters and a real estate administrative assistant will also locate and attach appropriate files to incoming correspondence requiring replies.

    Maintain scheduling and event calendars.Manage projects or contribute to committee or team work.Mail newsletters, promotional material, or other information.

    But a real estate administrative assistant will also review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.

    Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.A real estate administrative assistant must provide services to customers, such as order placement or account information.

    Arrange conference, meeting, or travel reservations for office personnel.Supervise other clerical staff and provide training and orientation to new staff.

    Coordinate conferences and meetings.A real estate administrative assistant must be responsible for the collection and disbursement of funds from cash accounts, and keep records of collections and disbursements.

    Prepare and mail checks.A real estate administrative assistant must sometimes establish work procedures or schedules and keep track of the daily work of clerical staff.

    Criteria for Administrative Assistant : Highly organized and task orientedCapable of handle chaos of each dayMulti-tasked at a high levelCompliant and follows instructions but not to a crippling pointInnovative and able to implement efficient systemsLearning based both independently and in a team environmentTeam player excited to see others achieve moreMultilingualJob Type : Full-

    timeExperience : Administration : 2 years (Required)Location : Doha (Preferred)Language : English (Required)Arabic (Required)

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