Procurement Officer
International Medical Company (Kulud Pharmacy)
قطر
منذ 6 يوم
source : tanqeeb

The Ideal Candidate will be responsible of creating product records in oracle and BDI E-procurement portal and prepare purchase orders in system & perform order analysis for the last 12 months to avoid stock out situation.

As per senior requests)

Arrange to transfer stocks as per requests received by medical representatives / key account managers from Pharma clients and Tenders department.

Arrange to send weekly / monthly sales reports to all the supplier (Pharma + FMCG)

Execute and monitor the purchase cycle from generating the purchase order till final delivery of the goods at the warehouse.

Coordinate with suppliers regarding product availability of ongoing purchase orders / payment processing requests.

Prepare shortage / damage notes in the received shipment and prepare the expense sheet occurred in the shipment.

Responsibilities

  • Creating the purchase entries and data entry in two systems (oracle / BDI) simultaneously.
  • Preparing purchase orders and send copies to suppliers and to departments that have originated these requests.
  • Ensuring that the correct quantities are always available within the inventory.
  • Meeting customer and supplier expectations & answering their inquiries about order initiation, shipping documents, payments, status, changes, finalization or cancellations.
  • Contacting suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
  • Reviewing requisition orders to verify accuracy, terminology, and specifications.
  • Preparing, maintaining, and reviewing purchasing records, weekly / monthly reports, contracts and prices lists.
  • Comparing prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
  • Contributing to the creation of the samples FOC request sheet in coordination with medical representatives & sales director.
  • Coordinating with the accounts regarding costs of orders and invoices.
  • Comparing suppliers' bills with bids and purchase orders in order to ensure accuracy.
  • Exploring the BDI system E-procurement platform and recommending for necessary changes that can improve operational efficiency.
  • Preparing the annual plan based on the last 12 months activities.
  • Keep track of annual buying volume and agreed volume rebate / bonus to reach maximum slab without impacting stock levels.
  • Plan for shipping and consolidation of order to maintain the freight cost.
  • Qualifications

  • Bachelor degree in Business Administration or reltaed feilds.
  • 3-5 years relevant experience as Procurment Officer in big chain of Pharmaceis or multinational retailers.
  • Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
  • Detail-oriented and analytical.
  • Interpersonal skills and negotiations skills.
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