The Ideal Candidate will be responsible of creating product records in oracle and BDI E-procurement portal and prepare purchase orders in system & perform order analysis for the last 12 months to avoid stock out situation.
As per senior requests)
Arrange to transfer stocks as per requests received by medical representatives / key account managers from Pharma clients and Tenders department.
Arrange to send weekly / monthly sales reports to all the supplier (Pharma + FMCG)
Execute and monitor the purchase cycle from generating the purchase order till final delivery of the goods at the warehouse.
Coordinate with suppliers regarding product availability of ongoing purchase orders / payment processing requests.
Prepare shortage / damage notes in the received shipment and prepare the expense sheet occurred in the shipment.
Creating the purchase entries and data entry in two systems (oracle / BDI) simultaneously.
Preparing purchase orders and send copies to suppliers and to departments that have originated these requests.
Ensuring that the correct quantities are always available within the inventory.
Meeting customer and supplier expectations & answering their inquiries about order initiation, shipping documents, payments, status, changes, finalization or cancellations.
Contacting suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
Reviewing requisition orders to verify accuracy, terminology, and specifications.
Preparing, maintaining, and reviewing purchasing records, weekly / monthly reports, contracts and prices lists.
Comparing prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
Contributing to the creation of the samples FOC request sheet in coordination with medical representatives & sales director.
Coordinating with the accounts regarding costs of orders and invoices.
Comparing suppliers' bills with bids and purchase orders in order to ensure accuracy.
Exploring the BDI system E-procurement platform and recommending for necessary changes that can improve operational efficiency.
Preparing the annual plan based on the last 12 months activities.
Keep track of annual buying volume and agreed volume rebate / bonus to reach maximum slab without impacting stock levels.
Plan for shipping and consolidation of order to maintain the freight cost.
Bachelor degree in Business Administration or reltaed feilds.
3-5 years relevant experience as Procurment Officer in big chain of Pharmaceis or multinational retailers.
Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
Detail-oriented and analytical.
Interpersonal skills and negotiations skills.
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