Procurement & Sales Officer has the responsibility for the procurement of goods and services, following authority policies, procedures, and applicable local regulations.
Duties include planning, scheduling, initiating, monitoring and quality assurance of all procurement and contract activities.
The Procurement & Sales Officer should have experience with Wholesale, Distribution, FMCG, and food goods.
KEY DUTIES & RESPONSIBILITIES :
1.1. Implement the day-to-day operations of the procurement process.
1.2. Demonstrates strong procurement and sales competencies, including integrity, accountability, communication skills and commitment to teamwork and excellence in procurement activities.
1.4. Provides high-level technical / administrative guidance on work requirements and methods.
1.5. Maintains positive vendor relations.
1.6. Assures suppliers deliver materials and services in accordance with standards of price, time, quantity and quality agreed upon.
1.7. Assures all invoices are audited for compliance with contract terms and supervises contract closeout.
1.8. Responsible for ensuring records are maintained and procurements are documented from origin through completion.
1.9. Maintains a complete record of authority contracts for goods and services.
1.10. Writes and reviews action items going to Director on solicitations, contract awards, and modifications.
1.11. Provides procurement research, guidance and direction by presenting available procurement options.
1.12. Conducts evaluations of a procurement staff for review and approval.
1.13. Devise and use fruitful sourcing strategies
1.14. Discover profitable suppliers and initiate business and organization partnerships
1.15. Negotiate with external vendors to secure advantageous terms
1.16. Dealing with the freight forwarders & custom clearance agents.
1.17. Sells wholesale goods and items to local vendors while maintaining trust in relationships
2.1. Be proactive and use good judgment when dealing with challenging situations.
2.2. Act with professionalism and integrity.
2.3. Be transparent in your motives, methods and expected results.
2.4. Own mistakes and share your knowledge to prevent a repetition of the same error within your department or division.
2.5. Conduct business honestly & fairly.
2.6. Keep sensitive information confidential.
2.7. Follow through on commitments.
2.8. Display a positive, approachable attitude.
2.9. Ability to multi-task, prioritize and work efficiently.
2.10. Ability to listen, communicate (written and verbal), and follow-up effectively with all staffing levels and clients / customers.
2.11. Ability to work independently, be a self-starter, and energetically approach tasks assigned.
2.12. Knowledge of sourcing and procurement techniques as well as a dexterity in reading the market
QUALIFICATION & KNOWLEDGE
problem-solving skills; computer skills; multi-tasking abilities; integrity, honesty.