Main Responsibilities (This is not a complete list)
Undertake all admin support functions for Road Management Center (RMC) activities, including acting as RMC receptionist and assisting the RAMC Operations, technology and Management teams.
Ensure the smooth and professional operation of the facility when dealing with visitors and VIPs and present a good positive impression of the department at all times.
Organize meeting, book-meeting rooms, manage diaries, prepare meeting minutes and documentation and communicate changes to all relevant parties in good time.
Prepare presentations, charts and organisation layouts for RMC and other senior managers in ROMD.
Support other ROMD Managers with organisation of scheduled meetings, reporting, minutes, document control and control of actions and coordination of related activities to ensure progress is maintain for all areas of the work.
Act as Gatekeeper for the section and manage RMC access system, biometric access permissions and maintain security access records and approval process.
Prepare all admin and process documentation and record on Client Systems
Prepare presentations and tender documentation, formatting and document structures.
Prioritize work to best support and Capable of working independently, flexibly and willing to prioritize work in order to meet unexpected deadlines and challenges to ensure the smooth running of the RMC.
Ensure consumable resources are replenished and made available to operational staff
Assist the RMC Operations Manager and Duty Managers in preparing and maintaining policy, process and procedural documentation.
Support the RMC Manager (when appointed) RMC Supervisors and RMC Operations Management Team.
Maintain stocks of stationery and confirm all printers and equipment is fully operational and report any faults with equipment or facility issues
Maintain correspondence log and manage and coordinate responses
Provide ad-hoc support to document control to a wide range of ROMD team as and when required
Provide updates and reports to ROMD Operations Manager about staff or facility issues reported to Administrator.
Ensure adherence to Quality and Health and Safety in work and other Company procedures and comply to any new work instructions
Perform Other Duties / Tasks As Required
Education & Experience
Bachelor Degree or higher-level qualification in Engineering in a relevant subject.
Education qualification obtained from North America, West Europe, Australia
Holder of Chartered Membership in relevant discipline would be an advantage
Holder of current / valid Qatar Driving License would be an advantage
Minimum Of 8 Years Secretarial / administration Experience
Experience in diary management and managing multiple tasks / activities preferred
Experience In Microsoft Office Packages Preferred
Knowledge and experience of correspondence tracking systems preferred
Ability to communicate verbally and in writing in English is essential
Ability to communicate verbally and in writing in Arabic would be an advantage