CollegeDepartment ProfileThe College of the North Atlantic Qatar is inviting nominations and applications for the position of Archives and Records Librarian in the Library Services Department.
Reporting to the Section Head Archives and Technical Services the Archives and Records Librarian must be a proven leader with the skills and expertise necessary to support the Library Services Department in fully implementing the Colleges mission and vision.
College of the North Atlantic Qatar ProfileThe beautiful and culturally progressive State of Qatar is home to the worldclass postsecondary institution College of the North AtlanticQatar CNAQ.
Internationally recognized as a comprehensive technical college CNAQ is committed to high quality studentcentered education.
This commitment is reflected through stateoftheart facilities accessible and responsive technology programs and strong partnerships with industry.
With more than 600 staff and 3000 students CNAQ is one of Qatars largest postsecondary institutions offering over 30 diploma programs through studentcentred learning.
By providing training in a range of technical areas including Engineering Technology Health Sciences Industrial Trades Business Studies and Information Technology CNAQ brings the State closer to the goals of Qatar National Vision 2030.
Duties ResponsibilitiesThis position requires an energetic and enthusiastic individual who will handle store and provide accessibility for archived College and online materials while safeguarding information of a sensitive and confidential nature and following Copyright Access to Information and Privacy laws College regulations and government legislation.
The successful candidate will develop update and implement policies and procedures for not limited to archiving files transferring files to and from the archives creating and updating online content managing and accessing information data and records and preserving information in all formats.
The candidate will also ensure the relevant policies and procedures comply with policies the College other institutions government legislation and Copyright Access to Information and Privacy laws and be able to answer related policy and procedural questions and queries from all levels of faculty staff management and stakeholders.
The successful candidate will share information initiatives and services provided by Archives to the executive and managers and collaborate with them on updating current records management and digital preservation policies and procedures.
Heshe will also be responsible for handling storage accessibility and longterm viability of essential and sometimes irreplaceable public private and confidential materialsSafeguarding confidential materials is key to this position the candidate will ensure information is accessible to appropriate personnel that sensitive information is limited to specific stakeholders and assume responsibility for signing off on the destruction of sensitive materials.
The successful candidate will create and update online content documents and folders in the Electronic Document and Records Management and Content Management systems.
Other responsibilities include monitoring and providing quality control for archival management electronic document and records management software assisting in future selection of software adding content and physical descriptions for archival materials and ensuring descriptions follow metadata and coding standards including Rules for Archival Description RAD EAD ISADG MARC Dublin Core and XML.
The successful candidate will assist in the assignment and delegation of tasks to Library Technical Support Section Heads Library Technical Support Specialists and Student employees and work as a team member within the library department and Collegewide committees external professional organizations and be involved in departmental strategic planning.
The successful candidate will create annual and longterm projects for the archives including an annual plan and a disaster plan for the archives and an Online Public Access Catalogue OPAC for all materials stored in the archives.
Heshe will contribute to the establishment of Key Performance Indicators KPIs for Archives and Records Management and monitor its performance visvis established KPIs on a regular basis.