The Assistant Purchasing Manager performs key functions of regarding all purchasing operations of the hotel supplies of the property.
He / she focuses on all aspects of the management taking in consideration customer needs, and prevailing trends. The Assistant Purchasing Manager interfaces with the Finance Manager to report department purchasing, including budgets, departmental expenses as well as updates and changes made to manning, challenges and successes.
He / she needs to maintain excellent relations and communications with Departmental Teams as well as external suppliers.
Education & Experience
Good oral and written communication skills
The ability to adapt to different client needs and to build and maintain successful working relationships
Strong analytical skills
Planning and organizing skills
Attention to detail
Ensures effective purchasing, storage and control of all hotel goods with regard to price, quality, stock turnover and due diligence.
Obtains quotations and completes market surveys to ensure high quality products for the best prices. Negotiates with suppliers to achieve this aim.
Place purchase orders and ensure delivery of supplies and equipment to the hotel by the deadlines required.
Maintain purchasing records and reviews periodically with regard to minimum stock levels.
Review and refine equipment specifications with HOD’s for the effective completion of the Capital Expenditure Budget
Organize and attend information meetings between suppliers and HOD’s with regards to major purchases or projects
Maintain equipment and supplies catalogues and an inventory of various products in the market to be able to provide immediate service to departments.
Ensure all purchases are streamlined and there is maximum savings where possible without sacrificing on quality.
Keep appropriate par stock on all inventories goods. Notify Director of Finance of any variances or deviation in par stock.
Ensure that all purchases, requisitions, etc. have proper approvals and all orders are place and received in accordance with policies and procedures.
Ensure compliance with local food and beverage storage laws, regulations and codes.
Oversee and assist in unloading, receiving, sorting, stocking, securing, and distributing goods.