Bilingual Secretary English Arabic
Parsons International
Qatar
منذ 1 يوم
source : HireeJobsGulf

The Bilingual Secretary under close supervision performs various administrative clerical data collection data entry and report writing tasks specific to assigned project or work group Most assignments require familiarity with standard Company processes and good PC skills Gathers statistics and general data reviews and combines this information into established reports for use within and outside the unit Such reports may be in spreadsheet or graphical formats or narrativestyle word documents May be responsible for verifying data gathered such as matching supplier invoices against file copies Reviews time reports to verify accuracy of hours worked and Job WBS charges Follows up to ensure timely processing of corrections Maintains employee directory and related data pertaining to employees assigned to the unit including company resumes Tracks paidtimeoff hours charged and maintains schedule of future hours to be taken Prepares general correspondence and maintains general files Answers telephone taking and relaying messages Receives sorts and distributes mail May establish and maintain records of equipment including a log of equipment service dates May obtain basic data for completion of the units overhead budget and prepare associated recurring reports May coordinate physical space requirements for the assigned unit Initiates requests for PCs and telephones and updates Corporate Directory as appropriate May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and or several projects as directed by immediate supervisor Performs other responsibilities associated with this position as may be appropriate REQUIREMENTS Degree with minimum 5 years of relevant work experience Ability to analyze and revise operating practices to improve efficiency Detail oriented and comfortable working in a fastpaced office environment Superior organization skills and dedication to completing projects in a timely manner Additionally a demonstrated proficiency in keyboard skills as well as a working knowledge of MS Windows and related word processing spreadsheet and database software is required Must be fluent in English and Arab languages both written and verbal and have experience in composing correspondence related to his her responsibilities

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