Position Summary Responsible for full cycle support towards Immigration requirements and efficient administration of immigration services.
This includes handling and processing of all official immigration documentation required by WCM-Q visitors, students, candidates, employees and their families.
This role has primary responsibility for advising students and staff on topics related to immigration, Qatar regulations, travel etc.
In addition, this role works closely with Human Capital and HR Services teams to ensure smooth operations of immigration procedures with new hires, departures and visitors. Job Responsibilities
Prepares documentation in accordance with the State of Qatar and Qatar Foundation (QF)guidelines, to help WCM-Q staff and students establish residency in Qatar.
Prepares applications and processes where applicable documentation such as local health cards, Qatari Drivers Licenses, visa paperwork etc.
for applicants, sponsored employees / families and students.
Ensures follow up until residency requirements are completed. Arranges appointments for medical screening, fingerprinting and other residency requirements in a timely manner.
Maintains comprehensive immigration database and follow-ups for maintaining up to date documentation of employees and student passports, residency cards, health cards and other important immigration related paperwork.
Coordinates with QF immigration office to obtain visas for WCM-Q visitors including family and visitors. Manages immigration documents and liaises related to WCM-Q travels and immigration needs.
Processes all shopping carts orders for all related items in the immigration unit.
Promptly communicates with employees about the status of their immigration applications / formalities as needed and to other to relevant parties such as hiring managers, HC / HR Services teams etc.
Drafts routine correspondence in English / Arabic and creates templates required for immigration procedures.
Tracks visa / work permit progress via immigration queue, updates visa information in HR system by maintaining / updating files, spreadsheets etc.
and compiling statistical reports.
Creates, maintains, and updates electronic and paper-based immigration records, including SAP, to track all immigration documentation for employees and their families.
Ensure records are input in a timely fashion and are kept up to date
Monitors the immigration hotline after office hours and communicates with QF staff for the desired results in urgent situations.
Assists in the review and translation of job descriptions and other relevant documents.
Performs other job-related duties as required.
Qualifications : Salary : Unspecified