1. Specific Duties and Responsibilities : 1.1 Recieves and reviews all invoices for appropriate documentation and approval prior to payment.
1.2 Checks all invoices with purchase orders or a valid contract.
1.3 Rewiews the supplier outstanding statements and coordinate with purchasing and receiving in case of any discrepancy.
1.4 Posts verified invoices and charges expenses to proper accounts and cost centers by analyzing invoices.
1.5 Verifies vendor accounts by reconciling monthly statement and related transactions before processing the payment.
1.6 Schedules payment to the supplier as per the agreed credit period with the Company to meet all payment deadlines.
1.7 Ensures the payment reach the supplier in a timely manner, communicates with them and provides the periodical payment status.
1.8 Prepares the cheque payables, distributes it and gets proper documentation to maintain historical records by filing the concerned payment.
1.9 Assists in the monthly closing process by passing some entries if required.
2. General Responsibilities 2.1 Promotes efficiency, confidence, courtesy and high standard of social skills
2.2 Promotes and ensure good inter-departmental relations
2.3 Displays a pleasant manner and positive attitude at all times
2.4 Demonstrates pride in the workplace and personal appearance at all times when representing the hotel thus identifying a high level of commitment
2.5 Adheres to Company rules and regulations at all time.
3. Occasional Responsibilities : 3.1 Accepts and completes additional duties as assigned by the Superior / s.
4. Legal Responsibilities 4.1 Ensure that the standards required by Law and by Management are maintained at all times in the areas specified above.