This role is responsible for providing general administration and basic human resources transactional activities across the Galeries Lafayette division while ensuring high level of coordination is executed among employees and management of the division.
This includes coordination on overall recruitment locally and internationally with the HO Recruitment Team and the Hiring managers;
managing employee accommodation. There will also be the requirement to support the GM and the rest of the senior management team with PA duties such as diary management, letter writing, business travel bookings, expense claims etc.
and ensuring that the necessary travel arrangements and needs of international visitors are attended too.
Coordinate with division employees and HRBP on various requests related to HR / Admin matters and administrative paperwork.
Ensure proper coordination and timely response on employee requests and concerns;
Attend to General Manager's administrative requests (new projects) requiring high level coordination and promptness
Assists the HR Business Partner in the HR policy implementation and address discrepancies to the division management.
As required, coordinate with the recruitment team and / or HRBP on both local and overseas recruitment, follow-up status of each candidate towards deployment.
Collaborate with HRBP on manpower planning, data collection, coordination among employees, setting up meetings and discussions
Deals with service providers in relation to recruitment and training within prescribed guidelines.
Respond to inquiries from variety of external parties (principals, guests, general public) in order to provide information about the store and its departments, stock availability ensuring customer satisfaction through positive interaction and quick responsiveness.
Ensures that new recruits are properly inducted by executing on-boarding process with the HR Business Partner.
Establish long term relationships among employees and hiring managers, understand their roles and if required provide assistance on business related issues to expedite administrative and basic HR related functions
Requirements - University degree graduate, preferably with degree in Business Administration. - Minimum 2-3 years similar work experience preferably in mid-
large organizations with complex environment as Coordinator role in a cross-dimensional corporate environment within GCC.
Strong English communication skills, both written and verbal with the ability to persuade and influence people. Arabic language a plus.
Proficient in Microsoft Office tools. - Experience in highly complex environment with demonstrated coordination and organizational skill with exposure in recruitment processes and other administrative activities.
Experience in management reporting skills. - Ability to multi-task and work independently - Attention to detail, with ability to manage time to organize and prioritize work -
Well-presented and able to communicate at all levels in the organization
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