DohaAbout the RoleA fantastic opportunity has arisen within our finance controls team. The main purpose of this role will be to develop and maintain finance policies and procedures for all functions within Qatar Airways (QR) adhering to Corporate Governance and International Financial Reporting Standards (IFRS).
The role will also be undertaking in-depth analysis of the system of Internal Controls across the Finance operations in Qatar Airways, and identify opportunities to further strengthen the efficiency and effectiveness of risk based internal controls while also being the custodian of Delegation of Authority (DOA) Manual in Finance.
Key responsibilities of the roleTacticalInitiate dialogue to further refine / enhance FPIC work plan and future strategy to identify cost-
effective and robust mechanism for delivery of service to key stakeholdersOperationalDevelop clear and precise Finance Procedures (Policies, SOPs and Internal Accounting Procedures) ensuring the key risks associated with each procedure are adequately analysed and addressed.
Develop useful tools to survey the Business and Users’ requirements to formulate proposals, in order to evaluate the finance unit / department requirements to the proposed policies and procedures.
Manage the communication process to the entire Finance staff at head office and outstation in regards to publication or changes in Finance Procedures.
Ensure Finance Procedures clearly define the roles and responsibilities of responsible staff or Units (as applicable), to ensure accountability to the respective staff or units.
Ensure existing Finance Procedures are up to date and in line with the IFRS and / or industry standards.Undertake ongoing analysis to identify any gaps in the documentation of Finance Procedures.
Close the gaps by instigating the documentation of Finance Procedure with the concerned Finance Function.Continuously review the DOA manual to ensure delegated authorities are in line with the changes in Organizational Structure (as applicable).
Undertake rigorous review of proposed changes to delegated authorities and ensure associated risks are adequately assessed.
Ensure detailed assessment is performed over the relevance of authorities assigned to specific delegates in the DOA Tables.
Summarize the changes / modifications to facilitate review process with the Executive Management.Maintain detailed audit-
trail to demonstrate integrity of review and transparency in the assessment of DOA proposals.Assist in developing proposals for revision / amendment of finance or non-
finance policies / procedures to align Company policies with the existing business requirements.Train and develop other employees, to ensure succession planning is in place.
Provide training to Finance staff (HO and Outstations) to highlight the key principles defined in the new / revised Finance Procedures.
Internal Controls FrameworkDevelop a risk based mechanism to identify critical internal controls and perform a Stress Test to determine the efficacy of control’s design and its ability to mitigate the risks.
Undertake analysis to quantify the likelihood and impact of potential scenarios resulting in control(s) failure.Identify areas / opportunities to further strengthen the internal control’s environment to reduce the likelihood of control failure / breach and / or its impact on Finance operations.
Raise practical, cost effective, and measurable corrective actions for the Line Management to implement opportunities to enhance the design and function of internal controls.
Carry out ongoing reviews for refinement and improvement of Internal Controls Framework, its methodology and supporting procedures.
Develop interactive reports on the health of internal controls and inherent risksUndertake a review of lapses in internal controls or non-
compliances with Finance Procedures reported by internal and external auditors. Develop mitigation strategies to address the risks and propose corrective actions to relevant stakeholders for timely and effective implementation of audit recommendations.
Continuously update and refine the Risk and Controls Matrix (RCM) for respective Finance Functions, to ensure risk and mitigating controls are updated timely, and any changes / automation / improvement in internal process and procedures are adequately reflected in the RCM.
Proactively involve with the IT projects across Qatar Airways to identify potential impact on finance functions, opportunities for automation in finance process and procedures, adequacy of system based internal controls, and overall general controls environment.
Participate in working groups to create awareness about the significance of internal controls and contribute in developing measures to ensure compliance.
Undertake continuous research to implement industry best practices (as applicable).Proactively participate in defining strategies and long term planning for Finance Policies and Internal Controls Function.
Identify opportunities to enhance strategic role of the team and to add shareholder value.Audit LiaisonImplement an effective audit liaison process to support QR management in facilitation and coordination of audits performed by the State Audit Bureau.
Develop robust logistics and supporting arrangements to ensure auditors are provided access to responsible staff in QR, access to QR facilities and IT systems.
Ensure timely turn-around of information requested by the State Auditors.Undertake preliminary review of information / data provided to respond to State Audit requests.
Develop robust reports to update Executive Management and GCEO Office over the audit progress and matters of concern.Management & LeadershipEnsure that team goals are aligned with company's strategic mission and objectives.
Contribute to continuous improvement of working plans and meeting KPIs.Establish the department or teams objectives and priorities to align with and support business objectives.
Regularly evaluate the department or teams objectives, plans, procedures and practices, and makes appropriate changes if needed.
Oversee and supervise employees. Direct daily activities, recruit, train, develop and discipline to ensure a high standard of service delivery.
Train and develop other employees, to ensure succession planning is in place.Personal DevelopmentTake responsibility for own ongoing personal development and growth of expertise.
Keep abreast with any market trends and developments.Assist in the response to any emergency or a major operational disruption affecting Qatar Airways or its subsidiaries, including support of the Qatar Airways Special Assistance Program.
Data ProtectionEnsure that any personal data obtained and processed is treated in accordance with data protection principles followed by the Group, as well as applicable Group policies and Procedures on data protection and information security.
Consult the Group’s Data Protection Officer (DPO) office prior to making decisions on the processing, storage, retention and deletion of professional data with regards to responding to Subject Access Requests (SARs), conducting Data Protection Impact Assessment (DPIAs) and identifying any personal data breach, if there is no policy or procedure that provides adequate guidance.
About YouQualifications : EssentialRelevant College or University qualification to min Bachelor's level.CA / ACCA / CPA / CIA or equivalent.
PreferredMasters of Commerce / Accounting, Masters of Business Administration (Accounting Major) from a recognised University.
Previous Experience : EssentialMinimum 7 years relevant experience .At least 3 years' experience in an audit or internal controls environment.
Preferred7 or more years’ experience with at least 3 years in an audit or internal controls environment at a managerial position with an airline or an audit firm.
Job Specific Skills : EssentialExcellent written and verbal communication skills.Solid presentation skills including use of latest IT solutions to make dynamic presentation to stakeholders across the Network.
Strong ability to work in cross-culture environment, with teams spread across different geographies.Sound understating of Internal Audit, Risk Management and Corporate Governance.
Sound knowledge and experience in development and implementation of internal controls framework.Sound knowledge, understanding and experience in application of IFRS.
Proven ability to constantly meet tight deadlines, ensuring quality control, and attention to detail.Must have excellent organizational ability to be able to set priorities, handle multiple responsibilities / work interruptions.
Must be a self-starter and have the ability to work independently with minimal instructions.Must have the ability to maintain strict confidentiality of records and information.
Managerial skills - Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills.
Ability to train and develop subordinate's skills. Ability to foster teamwork among team members.PreferredCandidates possessing the above requisites from a multi-
national organization and / or airline industry