Administration Assistant
Astad Project Management
منذ 3 يوم
source : ExploreJobs

Minimum Clearance Required to Start : Not Applicable / NoneJob Description : Administrative AssistantQatarBe appreciated for your creativityWould you value being recognized and rewarded for innovative thinking?

Are you energized by the idea of improving or helping to develop new processes and products? We're receptive to fresh ideas that could help us stay in the lead.

In our diverse and inclusive environment, everyone’s voice is heard, everyone is welcomed and respected, and everyone enjoys opportunities for advancement.

Be appreciated for that facile mind of yours. Join us.DUTIES AND RESPONSIBILITIESThe Administrative Assistant in accordance with established procedures, performs a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the group assigned.

Receives direction from immediate supervisor in completing non-routine assignments.Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit.

May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.

May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.

Reviews time reports to verify accuracy of hours worked and time charges. Follows up to ensure timely processing of corrections.

Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.

Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages.

Receives, sorts, and distributes mail.May establish and maintain records of equipment, including a log of equipment service dates.

May initiate requests for service.May obtain basic data for completion of the unit’s overhead budget and prepare associated recurring reports.

May produce preliminary reconciliation as appropriate.May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.

May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.

May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and / or several projects, as directed by immediate supervisor.

Performs other responsibilities associated with this position as may be appropriate.EXPERIENCE AND QUALIFICATIONSDiploma (or equivalent) and 5-8 years of related experience in an administrative / clerical capacity.

Background in clerical support, managing project documents, writing project correspondence and using office equipment, including ordering project or office supplies.

Good written and oral communication. Proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet and database software is required.

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