Position is reporting to Executive Office Manager with no direct reports.
Preferred candidate is an Arabic speaking female, based in Qatar, with strong administrative skills and experience in working for senior level management is a must.
Main Requirements :
The Executive Personal Assistant shall be responsible to provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing support / clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Answers phone calls and direct calls to appropriate parties or take messages.
Conducts research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Attends meetings to record minutes.
Greets visitors at Reception area and determine whether they should be given access to specific individuals.
Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.
Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Files and retrieves corporate documents, records, and reports.
Open, sort, and distribute incoming correspondence, including faxes and email.
Makes travel arrangements for executives.
Prepares responses to correspondence containing routine inquiries.
Prepares agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
Coordinates and directs office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
Provides clerical support to other departments.
Manages and maintains executives' schedules.
Compiles, transcribes, and distributes minutes of meetings.
Set up and oversees administrative policies and procedures for offices or organizations.
Supervises and trains other clerical staff and arrange for employee training by scheduling training or organizing training material.
Interprets administrative and operating policies and procedures for employees.
Skills and Qualifications
Bachelor’s degree in Business Administration, Office Management or related field.
3 to 5 years relevant experience as Secretary, Personal Assistant or Office Administrator in a reputable company.
Willing to work in different stations around the office.
Willing to work as per assigned schedule and available to work on Saturdays as per business requirements.
Knowledge of basic clerical duties
Excellent filing and coding of documents and files
Proficient in MS Office Applications
Average typing speed i.e. 45 wpm.
Company Industry : Real Estate
Requirements : Employer (Private Sector)
Job Role : Administration
Employment Status : Full time
Employment Type : Employee
Number of Vacancies : 1
Career Level : Mid Career
Years of Experience : Min : 3
Residence Location : Qatar
Degree : Bachelor's degree
United Development Company (UDC) was established in July 1999 as a public shareholders company in the State of Qatar, in the Middle East, and has been listed on the Doha Securities Market since June 2003.
From day one, the company’s mandate and mission has been to become a cornerstone of the development of Qatar, creating lasting value and maximizing returns for partners and shareholders.
Through a combination of substantial project activities and commercial enterprise, UDC has made substantial progress toward becoming the first-
choice private sector joint venture partner for international investors in Qatar.
In The Pearl-Qatar, UDC is not only building a new island, it is creating a new cosmopolitan residential community of some 35,000 persons and an attractive and very accessible visitor destination.
With an estimated total cost including dredging, reclamation, infrastructure and buildings, of QR 9 billion, The Pearl-Qatar is currently UDC’s largest and highest profile project.
It is also the largest and the first international real estate development project in the State of Qatar.