Executive Secretary
Gulf Jobs
Doha
منذ 4 يوم
source : ExploreJobs
  • Performs responsible secretarial, office management, and administrative tasks in the department.
  • Handles secretarial and clerical works of official, confidential, external correspondence of all company’s departments e.
  • g. banking, public administration, and internal administrative memos.

  • Executes routine secretarial assignments on a variety of general clerical duties.
  • Performs work coordination with his own department colleagues as well as with other departments.
  • Answers telephone calls and directs calls to the appropriate department or person, and handles calls if knowledgeable on the subject under discussion.
  • Receives and monitors incoming calls and visitors
  • Keeps his superior informed of all incoming communication during his travel, using messages, e-mails, phone calls, etc.
  • Screens incoming correspondence and reports.
  • Resolves complaints within his scope of information and authority and refers to others, as appropriate.
  • Plans, organizes and assigns distribution of mail (internal, external, and international) to the concerned personnel.
  • Designs, establishes and maintains a management information system, including physical and electronic files, for the Division.
  • Type’s letters, memoranda, reports, etc., from dictated, handwritten, or other sources.
  • Distributes and tracks the internal mails issued from all dept.
  • Research, complies, assimilates and prepares confidential and sensitive documents.
  • Operates office equipment including copiers, facsimile machines and computers; to input and retrieve data and text.
  • Operates computers to produce a variety of documents, charts and graphs in final form
  • Organizes and maintains disk storage and filing.
  • Assists in preparing agenda and related material for superiors meetings.
  • Manages the schedules and arranges the appointments, meetings and conferences for his superior and staff, as directed.
  • Receives and entertains guests and visitors visiting his Dept.
  • Organizes and maintains relevant department files and records.
  • Performs other supplementary jobs assigned by superiors. Job Details Posted Date : 2020-03-12Job Location : Doha, QatarJob Role : AdministrationCompany Industry : Corporate Management Office;
  • Hospitality & Accomodation Preferred Candidate Career Level : Entry LevelDegree : Bachelor's degree

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