Performs responsible secretarial, office management, and administrative tasks in the department.
Handles secretarial and clerical works of official, confidential, external correspondence of all company’s departments e.
g. banking, public administration, and internal administrative memos.
Executes routine secretarial assignments on a variety of general clerical duties.
Performs work coordination with his own department colleagues as well as with other departments.
Answers telephone calls and directs calls to the appropriate department or person, and handles calls if knowledgeable on the subject under discussion.
Receives and monitors incoming calls and visitors
Keeps his superior informed of all incoming communication during his travel, using messages, e-mails, phone calls, etc.
Screens incoming correspondence and reports.
Resolves complaints within his scope of information and authority and refers to others, as appropriate.
Plans, organizes and assigns distribution of mail (internal, external, and international) to the concerned personnel.
Designs, establishes and maintains a management information system, including physical and electronic files, for the Division.
Type’s letters, memoranda, reports, etc., from dictated, handwritten, or other sources.
Distributes and tracks the internal mails issued from all dept.
Research, complies, assimilates and prepares confidential and sensitive documents.
Operates office equipment including copiers, facsimile machines and computers; to input and retrieve data and text.
Operates computers to produce a variety of documents, charts and graphs in final form
Organizes and maintains disk storage and filing.
Assists in preparing agenda and related material for superiors meetings.
Manages the schedules and arranges the appointments, meetings and conferences for his superior and staff, as directed.
Receives and entertains guests and visitors visiting his Dept.
Organizes and maintains relevant department files and records.
Performs other supplementary jobs assigned by superiors. Job Details Posted Date : 2020-03-12Job Location : Doha, QatarJob Role : AdministrationCompany Industry : Corporate Management Office;
Hospitality & Accomodation Preferred Candidate Career Level : Entry LevelDegree : Bachelor's degree