Executive Assistant
Aspire Katara Hospitality
منذ 3 ساعات
source : drjobs.ae

As Executive Secretary, you are responsiblefor secretarial and administrative services to the Chief ExecutiveOfficer.

1. Specific Duties andResponsibilities :

  • Organize all incoming documents for the CEO’ssignature and distribute the same back to the originating department(s).
  • Arrange the trip ofdriver(s) in such a way that document transmittal and other errandsare delivered on time.
  • Prepare agenda for meetings and sends out the same to allparties involved.
  • Takes down minutes of themeeting and distribute the same to all parties involved.
  • Keep track of all office supplies and make requisitionfor replenishment.
  • Receive and screentelephone calls, letters, visitor(s), and furnish information asnecessary to ensure availability
  • Drafts business correspondence, memoranda asdirected by the CEO.
  • Train and supervise otherclerical staff in the office.
  • Meetwith individuals, special interest groups, committees on behalf ofthe CEO.
  • Ensure that the CEO Office is clean,organized and in good condition.
  • 2. GeneralResponsibilities :

  • Contribute in creating a high morale and team spirit bymaintaining effective relationships with colleagues.
  • Perform additional duties as directed by your immediatesuperior / s.
  • Know all health and safety, fireand emergency procedures.
  • 3. OccasionalResponsibilities :

  • Assist Management Team in any taskoutlined / detailed by him / her.
  • Comply with anyreasonable request made by management to the best of yourability.
  • 4. LegalResponsibilities :

  • Ensure that the standards required by Law and byManagement are maintained at all times in the areas specifiedabove.
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