As Executive Secretary, you are responsiblefor secretarial and administrative services to the Chief ExecutiveOfficer.
1. Specific Duties andResponsibilities :
Organize all incoming documents for the CEO’ssignature and distribute the same back to the originating department(s).
Arrange the trip ofdriver(s) in such a way that document transmittal and other errandsare delivered on time.
Prepare agenda for meetings and sends out the same to allparties involved.
Takes down minutes of themeeting and distribute the same to all parties involved.
Keep track of all office supplies and make requisitionfor replenishment.
Receive and screentelephone calls, letters, visitor(s), and furnish information asnecessary to ensure availability
Drafts business correspondence, memoranda asdirected by the CEO.
Train and supervise otherclerical staff in the office.
Meetwith individuals, special interest groups, committees on behalf ofthe CEO.
Ensure that the CEO Office is clean,organized and in good condition.
2. GeneralResponsibilities :
Contribute in creating a high morale and team spirit bymaintaining effective relationships with colleagues.
Perform additional duties as directed by your immediatesuperior / s.
Know all health and safety, fireand emergency procedures.
3. OccasionalResponsibilities :
Assist Management Team in any taskoutlined / detailed by him / her.
Comply with anyreasonable request made by management to the best of yourability.
4. LegalResponsibilities :
Ensure that the standards required by Law and byManagement are maintained at all times in the areas specifiedabove.