Senior Administrative Assistant
Sidra Medical and Research Center
Doha, Qatar
منذ 9 يوم

Job Summary :

The Senior Administrative Assistant coordinates, collaborates, manages and executes administrative support activities for the department director.

  • She / he serves as a primary point of contact within the department and redirects to required persons within the department;
  • provides administrative support in the areas of electronic records management and office systems and administration.

    Key Role Accountabilities :

  • Works autonomously in overseeing administering, managing and prioritizing the day-to-day administrative activities including receiving visiting guests to the office of the Director
  • Gains a general working knowledge of all departments within the organization in order to handle inquiries or redirect them to the appropriate department

    Assists with performing basic background research and analysis on specific issues as required, producing documents, briefing papers, reports and presentations

    Drafts and / or prepares a full range of materials such as emails, memorandums, reports, presentations and correspondence which may be highly confidential in nature

    Maintains contacts with appropriate external agencies to facilitate the exchange of information

    Management of calendars and scheduling of appointments as required

    Organizes meetings and facilities, and ensures the provision of related documents and other meeting materials

    Records, transcribes and distributes minutes of meetings and creates / distributes agendas

    Organizes travel arrangements and itineraries for staff and visiting guests

    Ensures that confidentiality is maintained in all transactions

    Adheres to Sidra’s standards as they appear in the Code of Conduct and Conflict of Interest policies.

    In view of the evolving needs and opportunities within Sidra during this pre-operational phase, this position may be required to perform other duties as assigned and reporting relationships may vary.

    Qualifications, Experience and Skills Selection Criteria :

    Education

    Diploma in Secretarial studies or Business Administration or other relevant qualification

    Experience

    5+ years’ experience as an Administrative Assistant

    Event Management and Marketing background

    Certification and Licensure

    Professional Membership

    Job Specific Skills and Abilities

  • Demonstrated knowledge of digital office technology including electronic records management systems and communications systems
  • Excellent keyboard skills (minimum 60 words per minute) with a high level of accuracy
  • Skilled in the use of digital office technology including electronic records management systems and communications systems.
  • Strong organizational and administrative skills
  • Strong interpersonal and communications skills and proven ability to work effectively in a busy hospital environment.
  • Proficiency with Microsoft Office suite.
  • Fluency in written and spoken English.
  • Arabic language

    Additional Vacancy Information :

    This is a full-time position reporting into the CRO office

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