Job Summary :
The Senior Administrative Assistant coordinates, collaborates, manages and executes administrative support activities for the department director.
provides administrative support in the areas of electronic records management and office systems and administration.
Key Role Accountabilities :
Gains a general working knowledge of all departments within the organization in order to handle inquiries or redirect them to the appropriate department
Assists with performing basic background research and analysis on specific issues as required, producing documents, briefing papers, reports and presentations
Drafts and / or prepares a full range of materials such as emails, memorandums, reports, presentations and correspondence which may be highly confidential in nature
Maintains contacts with appropriate external agencies to facilitate the exchange of information
Management of calendars and scheduling of appointments as required
Organizes meetings and facilities, and ensures the provision of related documents and other meeting materials
Records, transcribes and distributes minutes of meetings and creates / distributes agendas
Organizes travel arrangements and itineraries for staff and visiting guests
Ensures that confidentiality is maintained in all transactions
Adheres to Sidra’s standards as they appear in the Code of Conduct and Conflict of Interest policies.
In view of the evolving needs and opportunities within Sidra during this pre-operational phase, this position may be required to perform other duties as assigned and reporting relationships may vary.
Qualifications, Experience and Skills Selection Criteria :
Diploma in Secretarial studies or Business Administration or other relevant qualification
5+ years’ experience as an Administrative Assistant
Event Management and Marketing background
Certification and Licensure
Job Specific Skills and Abilities
Additional Vacancy Information :
This is a full-time position reporting into the CRO office