Job TitleGTC CoordinatorLocationDoha,QAOrganization NameQatar Foundation for Education, Science and Community DevelopmentDepartment Description
Qatar Foundation for Education, Science and Community Development is a private, chartered, nonprofit organization, founded in 1995 by His Highness Sheikh Hamad Bin Khalifa Al Thani, Father Amir of Qatar.
Guided by the principle that a nation's greatest resource is the potential of its people, Qatar Foundation aims to develop that potential through a network of centers devoted to progressive education, research, and community welfare.
Brief DescriptionToorganize and execute activities related to the General Tenders Committee (GTC)under the strategic guidance and operational supervision of the Secretary ofthe GTC.Detailed Description
Act as the focal-point for all GTC related activities such asreceiving the bids, correspondences, etc...
Issue tender documents and receive tender bids.
Inform the Procurement Directorate when and by whom the tendersare collected.
Follow-up on action points discussed during Committee meetings andmemo.
Carry out the scheduling and execution of GTC related duties underthe supervision of the Manager of GTC Affairs.
Receive and classify submissions, review them for adherence toestablished Rules and General Guidelines; if needed, request for clarificationsand ensure submission of any missing requirements;
brief the Manager of GTC Affairson findings.
Organize and facilitate GTC meetings - prepare meeting agendas andforward them to the Manager of GTC Affairs for approval.
Send out the meeting invitations after the approval of the Managerof GTC Affairs that include all relevant documents, communicate with GTCmembers to confirm attendance and ensure minimum required presence.
Prepare Minutes of Meetings after meetings, have them reviewed bythe Manager of GTC Affairs who shall get GTC Secretary’s endorsement.
Email circulation the Minutes of Meetings to GTC for GTC’s review,comments and approval.
Inform the Procurement Directorate of GTC’s decisions after GTC’smeetings / email circulation.
Assist the GTC Secretary in releasing of Technical & CommercialBids.
Prepare Memos and other official correspondence in the course ofofficial duties, including statistical data that may be complex and sensitiveor confidential data.
Represent theManager of GTC Affairs in his / her absence.
Other reasonable tasks as assigned by Manager of GTC Affairs.
Other reasonable tasks as assigned by supervisor.
Bachelor’s degree in a relevant field of study.
6-8 years of multi-disciplinary experience covering Tender Committee management, Project Management, Contracts / Procurement, Legal, Financial and Computer Systems skills
Experience and knowledge of tendering methods and understanding of legal compliance and financial approval processes strongly preferred.
International experience, preferably in the Middle East; knowledge of QF an advantage
Excellent time management skills; able to organize resources and establish priorities; works well under pressure.
Good interpersonal skills and able to interact professionally with a diverse group, executives, managers, and high-profile staff;
works well in a team.
Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely;
Arabic proficiency is an advantage.
Proficiency in MS Office applications.
Additional DetailsHow To ApplyMinimum SalaryMaximum SalaryCurrencyAmount of TravelWork At HomeContract LengthTarget Employment DateRecruitment TypeDate of ApprovalAllowed for Internal PostingPosition Approved InRecommended Strategy