Receptionist
قطر 
منذ 1 يوم
source : tanqeeb

Job Summary :

  • The Receptionist is responsible for all front office operations such as handling company incoming and outgoing telephone calls, dispatching of mail, couriers and time sheets.
  • The Receptionist is the single point of contact for all messages and information
  • Main responsibilities : -Administrative and Clerical Tasks -Operate telephone switchboard to answer, screen and forward calls, providing information and taking messages -

    Provide information about establishment such as location and working hours of departments or offices, employees within the organization, or services provided -

    Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations -

    File and maintain guest book -Receive, sort, and route mail, and with courier and deliveries -Manage the mail room by allocating mail space for each department / company -

    Assist staff and keep a track of the international calls and faxes to enable the accounts department to debit the amount to the personnel -

    Notify HR department of employees arriving to work late and absentees -Be aware of the location of staff i.e. out of the office in a meeting, on leave, sick etc.

  • Arrange for public transportation if requested by guests -Prepare conference rooms for meetings and / or training by placing signage and replenishing supplies -
  • Maintain up to date telephone lists -Perform other clerical duties as needed, such as filing, photocopying, and collating

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