Job Summary :
Main responsibilities : -Administrative and Clerical Tasks -Operate telephone switchboard to answer, screen and forward calls, providing information and taking messages -
Provide information about establishment such as location and working hours of departments or offices, employees within the organization, or services provided -
Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations -
File and maintain guest book -Receive, sort, and route mail, and with courier and deliveries -Manage the mail room by allocating mail space for each department / company -
Assist staff and keep a track of the international calls and faxes to enable the accounts department to debit the amount to the personnel -
Notify HR department of employees arriving to work late and absentees -Be aware of the location of staff i.e. out of the office in a meeting, on leave, sick etc.
Maintain up to date telephone lists -Perform other clerical duties as needed, such as filing, photocopying, and collating