This position requires an energetic and enthusiastic individual who will maintain the timely and accurate contract management process at CNA-Q, including tendering administration and drafting contracts to ensure an efficient service and value for money.
Candidates should have an outstanding record of experience in contract management or related field, and possess the qualifications necessary to be successful in the role of Contracts Specialist.
A key responsibility of this role is to manage the tendering process for all high value purchases from the pre qualification stage, through the final bid submission, letter of award and final signing of the contract The successful candidate will be responsible for contract tendering administration, reviewing and updating specifications, arranging distribution of tenders and communicating with suppliers to clarify tender specifications.
This includes liaising with employees to ensure tender specifications are an accurate reflection of delivery requirements.
The successful candidate will coordinate with department managers, for contract approvals, draft contract documents to meet the requirements of CNA-Q, maintain and track contracts and coordinate with the Finance department to support them in allocating and managing the College’s overall budget.
The candidate will work with the Procurement Specialist to meet contractual deadlines and provide ongoing contract administration throughout the contract period.
This includes administering changes to contract terminology, terms and conditions and making recommendations to improve supplier performance.
The successful candidate will assist in the development and revision of contract templates, the creation and posting of contract opportunities and analyze all documents and files related to College procurement contracts to prevent or minimize delays and interpretation issues.
The successful candidate will evaluate tenders, issue purchase orders for successful suppliers, liaise with Finance Department to resolve queries related to invoicing and order discrepancies and produce accurate contract data to support Procurement Departmen