Personal Assistant
Supreme Committee for Delivery & Legacy
قطر
منذ 6 يوم
source : tanqeeb

Job summary

  • The PA conserves the Director’s time and promotes the organization by representing the Director internally and externally;
  • providing liaison between the Director, key executives, stakeholders, departments and employees

    Key responsibilities :

    Managing the Director Office in a highly professional and efficient manner

    Act as the first point of contact for all internal and external colleagues and stakeholders

    Relieving the Director of any management of administration where possible

    Ensure the Director is prepared for key meetings and interactions, conduct necessary background research on related topics

    Maintaining the Director’s diary, arranging appointments and responding to invitations on their behalf

    Having an understanding of the organisational and departmental objectives, values and milestones to allow to make educated decisions when required

    Co-ordinate and direct workflow within the office

    Update and chase actions and tasks to ensure progress is made in accordance with deadline

    Screening and where appropriate, handling or redirecting incoming telephone calls and visitors

    Sorting, distributing and responding or drafting responses to incoming mail

    Creating, formatting and progressing Memos and Letters

    Maintaining accurate, comprehensive and accessible manual and electronic filing systems

    Perform any other duties assigned by the supervisor directly related or relevant to the job

    Ensure the assigned responsibilities are delivered :

  • to a high standard of quality and timeliness - in full compliance with the SC Quality Policy and the Safety and Security rules and requirements - in line with any standards and objectives designated in the Employee Performance Management system
  • Job Requirements :

    Minimum 6 - 7 years working experience as a personal assistant or similar position

    Typing speed of minimum 40 words per minute

    Previous experience of working in the region and knowledge of local culture would be an advantage

    Effective telephone skills

    Strong communication skills both verbal and written

    Fluent English & Arabic skills are essential

    Strong computer skills

    Maintaining confidential and sensitive information

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