Only shortlisted candidates will be contacted *Only Female - Native French / Arabic Speaker must apply *Only locally based in Qatar may apply.
Employment Type : Outsource (1 year contract - conversion to permanent possible ) Industry : Education Job Role : The Executive Secretary is responsible for all administration service to the Deputy Director General of Shared Services across the range of his work as well as supporting him in his meetings, agendas.
The Executive Secretary is also responsible for responding to all stakeholders queries in a timely and professional manner. Responsibilities :
To provide a comprehensive secretarial and administration service to the Deputy Director General of Shared Services across the range of his work.
To develop, maintain and review administration systems to achieve maximum efficiency.
To maintain and organize the diary, filing system and all other relevant areas as necessary.
To facilitate meetings, schedule-debriefing meetings so follow up action can be implemented.
To co-ordinate all Executive Director of CS travel arrangements.
To circulate reports, minutes and agendas for meetings.
To ensure the effective management and update of all relevant databases.
To liaise positively and professionally with colleagues and visitors;
Commit to working proactively to support both the team and project output;
To be amiable, professional and approachable at all times. Qualification :
Bachelor's degree in Business Administration.