STORE & PURCHASE OFFICER – FOOD & NURITION
Torba Farmers Market
Doha
منذ 4 يوم
source : ExploreJobs

DohaBASIC FUNCTION : Under general supervision, procures food supplies, equipment, & services; prepares formal bids, contracts & quotations, stores, issues and records all movement.

REPRESENTATIVE DUTIES : Procure food, supplies, equipment, materials & services, from suppliers through new contracts, competitive bids or existing contracts.

  • Forecast all food needs for monthly menus; establish ordering and shipping timelines; coordinate shipping and delivery.Prepare and evaluate specifications, solicitations, requests for proposals, and quotes for food, equipment, and supplies;
  • research vendors, optimum pricing, products, and services.Obtain verbal or written quotations for all items not subject to the bidding process;
  • determine quantities to order, select appropriate vendor, and verify compliance with specifications.Monitor and maintain stock levels of food, equipment, and supply items;
  • initiate purchasing processes to replenish and maintain supply inventory.Manage warehouse inventory; receive, unload, shelve, issue and load merchandise and record all incoming, outgoing and current stock levels.

    Rotate stock and coordinate the disposal of surpluses.Coordinate the handling of freight, and movement of equipment.Perform other stock-related duties, including returning, packing, pricing, and labeling suppliesResearch and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities as well as the reputation and history.

    Evaluate and monitor contract performance to ensure compliance with contracted obligations; assist with clarifying contract requirements and resolving any conflicts.

    Conduct research by telephone, catalog, and the Internet to develop bid specifications and obtain current prices.Identify and maintain lists of vendors and sources of supply for goods, services, and warranty equipment repair.

    Review procurement documents for accuracy, completeness, and compliance with Department standards; discuss evaluations and review with requesters and subject matter experts.

    Investigate complaints about the quality of materials or equipment received and secures adjustments; prepare forms to return unsatisfactory items.

    Maintain a variety of reports, records, and files, including vendor catalogs, brochures, bid expiration log, purchasing calendar, and Material Safety Data Sheets.

    Determine cost effectiveness of maintenance agreements versus needed repairs on equipment; determine if equipment value and age warrants repairs or replacement.

  • Maintain records of all Department equipment, including warranty periods, and repairs; coordinate and reconcile physical inventory of equipment for all school sites;
  • input equipment inventory results into a computer.Visit project sites to become acquainted with specific needs; notify supervisors of new products;
  • arrange for demonstrations, testing, and employee training on new equipment and products.Attend meetings, workshops, conferences, vendor shows, and seminars to maintain current knowledge of trends and program regulations;
  • coordinate special projects as required.Assist in interviewing and selecting candidates for employment.Perform related duties as assigned.

    KNOWLEDGE AND ABILITIES : KNOWLEDGE OF : Food service and purchasing principles, practices, and procedures.Type and source of supplies, materials, and equipment commonly used in food and nutrition.

    Sanitation and safety practices related to food handling.Quantity purchasing techniques and regulations.Applicable laws, rules, and regulations related to project food procurement activities.

    Markets and methods of invoicing, including prices, discounts. and rebates.Operation of a computer and assigned software.

    Vendors, brokers, wholesale houses, and other sources of supplies.Bid preparation procedures and specification requirements.

    Correct English usage, grammar, spelling, punctuation, and vocabulary.Record-keeping practices and procedures related to purchasing functions.

    Interpersonal skills using tact, patience, and courtesy.Health and safety standards.ABILITY TO : Prepare formal bids, contracts, quotations, and commodity orders.

    Establish and maintain good working relationships with others.Speak, read, and write English at a level required for satisfactory performance.

    Obtain verbal and written price quotations.Learn and follow health, safety, and sanitation regulations.Understand and follow oral and written directions.

    Perform comparisons and identify alternatives and substitutions for specific commodities.Purchase materials and services in accordance with established policies and procedures.

    Compose clear, complete, and concise correspondence and reports independently.Maintain current knowledge of procurement laws, rules, and regulations.

    Meet schedules and timelines.Prioritize and schedule work.Operate a computer, related software, and standard office equipment.

    Establish and maintain good working relationships with others.Multi-task and work independently with little direction.EDUCATION AND EXPERIENCE : Any combination equivalent to : college level course work in food management, business administration, procurement or a related field and three years of increasingly responsible experience in the procurement of food and nutrition supplies.

    LICENSES AND OTHER REQUIREMENTS : Valid Qatar Light driver’s license.WORKING CONDITIONS : ENVIRONMENT : Office environment.

    Warehouse environment.Food production kitchen environment.Driving a vehicle to conduct work.PHYSICAL DEMANDS : Hearing and speaking to exchange information in person or on the telephone.

    Dexterity of hands and fingers to operate a computer keyboard and other office equipment.Seeing to read and view a computer screen and printed matter with or without vision aids.

    Reaching overhead, horizontally, and above shoulders to retrieve various items.Bending at the waist, kneeling or crouching to retrieve files.

    Sitting, standing, or walking for extended periods of time.Lifting, carrying, pushing, or pulling moderately heavy objects weighing up to 45 poundsJob Type : Full-timeExperience : Food Stuff Purchasing & Inventory Management : 1 year (Preferred)

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