Technical Assistant
Oryx GTL
Doha, Qatar
منذ 4 يوم

JOB PURPOSE :

Provide ranges of admin and practical support to HSE Manager and employees within Department which covers producing management papers, presentations, reports, ensuring effective documentation within the

Department, facilitating communication and providing general assistance to employees to contribute to and enhance effectiveness and efficiency of the Department.

ACCOUNTABILITIES :

Management Documentation :

Plan and prepare the management documents for HSE Manager as consolidation of information from all Sections within Department, presentation material, tender works / scope and etc by collaborating with employees in the Department and using appropriate software and equipment to ensure needed and integrate information on the Department and ensure documents are available to HSE Manager for

his / her discussion, meeting, seminar and other business purposes.

Management Reports :

Analyses and prepare the management reports for HSE Manager through collaboration with sections within the department to collect data, analyses, interpret and summarize using most suitable tools such

pie charts, histogram and etc., and as well as advise HSE Manager on conclusions of analysis and take needed actions to facilitate Manager’s decision making.

Departments’ Support :

Organize, document and maintain files of correspondence, records, forms, applications etc for sections within the Department in accordance with department documentation requirements to ensure effective documentation for future reference.

Maintain, update and enhance electronic data records system including inputting routine data entries, processing and compiling of reports, checking formats for correction or improvement according to data management requirements and by developing and maintaining necessary database to ensure effective record keeping.

Is responsible for department communication including emails, faxes, memos and reports by reviewing them to determine and take appropriate actions to ensure the flow of communication.

logistic arrangements and etc. through coordination with Heads and all parties to provide day to day support to them within Department.

Customer Service :

Organize and expedite flow of work through Manager office and initiate follow-up action by receiving

and screening internal customers and their calls and answering employees’ queries in a timely and professional manner.

Department Focal Point and Support :

  • Assist and provide necessary administrative support to all Department Team such as assisting in organizing events, conducting surveys, reviewing their claims and etc.
  • through collaboration with employees within Groups to facilitate their activities.

  • Act as a focal point for the Department budget, review expenditure, forecasting, accruals, etc.
  • Ensure compliance to IMS documentation and coordination with Quality departments for all documentation issues. This includes, reviewing, updating and uploading in IMS standards, procedures, forms, RACls, etc.
  • Compile the Department input to Board’s meetings.
  • Act as Group focal point for the Department’s Balanced Scorecard and ensure all figures are compiled, updated, verified and analyzed and follow up on any required actions
  • Safety, Quality and Environment :

  • Comply with all relevant safety, quality and environmental management procedures.
  • بلغ عن هذه الوظيفة
    checkmark

    Thank you for reporting this job!

    Your feedback will help us improve the quality of our services.

    قدِّم طلب ترشيحك
    بريدي الالكتروني
    بالضغط على "واصل" ، أعطي موافقة neuvoo على معالجة بياناتي وإرسال تنبيهات إلي بالبريد الإلكتروني ، على النحو المفصل في سياسة خصوصية لـneuvoo . يجوز لي سحب موافقتي أو إلغاء الاشتراك في أي وقت.
    واصل
    استمارة الطلب